Facilities Coordinator

Time Personnel; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Time Personnel is seeking a hands-on Facilities Coordinator to oversee day-to-day operations at two Cape Town office sites, coordinating suppliers and ensuring a professional working environment.

A valid SA driving license and own reliable transport are essential, with strong organisational and communication skills and proficiency in Microsoft Office, Google Workspace, and Teams.

Qualifications

• Matric or equivalent qualification.
• Diploma in Facilities Management or related field is highly advantageous.
• 2–3 years’ experience in facilities, office or workplace coordination.
• Valid driver’s licence, own vehicle and own mobile phone.

Responsibilities

• Conduct daily site inspections to ensure cleanliness, hygiene and identify maintenance requirements.
• Coordinate cleaning staff, office supplies, beverage stations and stock levels.
• Manage maintenance requests, repairs and supplier coordination.
• Oversee office security, access control and onboarding/offboarding processes.
• Ensure first aid supplies are fully stocked, and emergency procedures are visible.
• Collate invoices and expense records and update Excel spreadsheets.
• Coordinate meeting rooms, office events and basic IT-related office support.
• Act as the main point of contact for office-related queries while maintaining strict confidentiality.

Skills

Facilities coordination

Office administration

Vendor management

Communication skills

Microsoft Office

Education

Matric

Diploma in Facilities Management

Tools

Microsoft Office

Google Workspace

Teams

Job description

Facilities Coordinator job vacancy in Cape Town.

Are you a hands-on Facilities Coordinator who thrives on keeping workplaces running smoothly and identifying client needs before they arise?

Our national client requires a proactive person to oversee the day-to-day operations of two Cape Town office sites, in and near CBD. In this role you will be coordinating suppliers, managing office facilities and ensuring a professional working environment.

A valid SA driving license and own reliable transport are essential.

Requirements:

• Matric, or equivalent qualification
• Diploma in Facilities Management, Office Administration or similar is highly advantageous
• 2–3 years’ experience in facilities, office or workplace coordination
• Valid driver’s licence, own vehicle and own mobile phone
• Strong organisational, problem-solving and communication skills
• Computer literate with Microsoft Office, Google Workspace and Teams
• Ability to multitask and work across multiple office locations

Duties and Responsibilities:

• Conduct daily site inspections to ensure cleanliness, hygiene and identify maintenance requirements
• Coordinate cleaning staff, office supplies, beverage stations and stock levels
• Manage maintenance requests, repairs and supplier coordination
• Oversee office security, access control and onboarding/offboarding processes
• Ensure first aid supplies are fully stocked, and emergency procedures are visible
• Collate invoices and expense records and update Excel spreadsheets
• Coordinate meeting rooms, office events and basic IT-related office support
• Act as the main point of contact for office-related queries while maintaining strict confidentiality