Admin Assistant

Crew Life at Sea Ltd.; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Crew Life at Sea Ltd. in Cape Town is seeking an entry-level Admin Assistant to support the management team with documentation, records, and onboarding. The role is office-based and requires strong organizational and communication skills to handle confidential information. You will assist recruiters and maintain meticulous records throughout recruitment and onboarding processes, ensuring smooth operations for the team.

Qualifications

• High school diploma or equivalent.
• Office administration qualification or proven experience is essential.
• Excellent organizational and time-management skills.
• Meticulous attention to detail and ability to multitask.
• Strong communication and ability to handle confidential information.

Responsibilities

• Provide administrative support to management and document collection.
• Maintain accurate records and databases, ensuring information is up-to-date.
• Handle incoming/outgoing communication via emails and phone.
• Maintain confidentiality and discretion with sensitive information.
• Gather and organize documentation from new candidates.
• Facilitate onboarding process for new candidates and ensure compliance.
• Monitor recruiting progress and provide updates to recruiters.
• Maintain meticulous records of information across recruitment and onboarding processes.
• Assist recruiters with administrative tasks related to candidate management.
• Support recruitment team with various tasks as needed.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Communication skills

Discretion/confidentiality

Fast learner

Education

High school diploma or equivalent

Office administration qualification

Proven administrative experience

Tools

MS Office

Spreadsheets/Data entry

Job description

As an entry levelAdmin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our company. Your main responsibilities will include providing administrative support to the management team, maintaining records and databases, and assisting with various office tasks.

NB: Please read the job description and requirements carefully before applying to this role.

This position is office based, in Cape Town ONLY.

Key Responsibilities:

• - Provide administrative support to the management team, especially document collection.
• - Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.
• - Handle incoming and outgoing communication, including emails and phone calls.
• - Handle confidential and sensitive information with discretion.
• - Gather and organize all necessary documentation from new candidates.
• - Facilitate the onboarding process for new candidates, ensuring a smooth transition and compliance with all required protocols.
• - Continuously monitor and report on the progress of new crew members, providing updates and addressing any issues that arise.
• - Maintain meticulous records of all information throughout the recruitment and onboarding processes, utilizing spreadsheets to track data accurately.
• - Assist one of our recruiters with various administrativetasks related to candidate management and placement.
• - Provide additional assistance with various recruitment needs as required, ensuring the efficient and effective operation of the recruitment team.

Qualifications and Requirements:

• - High school diploma or equivalent
• -Additional qualifications in office administration or related field or proven experience as an administrative assistant or in a similar role is essential
• - Excellent organizational and time-management skills
• - Meticulous attention to detail
• - Fast Learner
• - Computer Literate
• - Strong communication and interpersonal skills
• - Ability to multitask and prioritize tasks effectively
• - Problem-solving abilities
• - Ability to maintain confidentiality and handle sensitive information