Office Administrator - Upington

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Health and retirement benefits

Career development opportunities

Job summary

Placements24 in Upington, South Africa, is seeking a proactive Office Administrator to oversee administrative functions and support management and staff in a hybrid work environment.

The ideal candidate is organized, detail-oriented, with strong communication skills and the ability to multitask in a fast-paced office.

In this role you will manage reception, handle correspondence, coordinate meetings and travel, maintain supplies, and support all departments to ensure smooth operations.

Qualifications

• Proven experience as an Office Administrator or in a similar administrative support role.
• Strong proficiency with Word, Excel, Outlook and general office equipment.
• Excellent organizational and time management skills.
• Strong written and verbal communication with a professional demeanor.
• Ability to work independently and in a team.

Responsibilities

• Manage the reception area, ensuring a professional and welcoming atmosphere for all visitors.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls, directing them appropriately.
• Schedule meetings, manage calendars, and coordinate travel arrangements for staff and management.
• Maintain office supply inventory, place orders, and ensure efficient stock management.
• Assist with the preparation of documents, reports, and presentations as required.
• Provide general administrative support to all departments, ensuring smooth operational flow.

Skills

Office administration

Microsoft Office proficiency

Organizational skills

Communication skills

Time management

Teamwork

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a proactive and organized Office Administrator to oversee administrative functions in their Upington office. This pivotal role ensures the efficient and smooth operation of daily activities, providing essential support to management and staff. You will be responsible for a broad range of administrative duties, from managing office resources to coordinating schedules and communications. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a dynamic environment, contributing to a productive and professional workplace through effective administration and a commitment to service excellence, utilizing a hybrid work model.

Key Responsibilities

• Manage the reception area, ensuring a professional and welcoming atmosphere for all visitors.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls, directing them appropriately.
• Schedule meetings, manage calendars, and coordinate travel arrangements for staff and management.
• Maintain office supply inventory, place orders, and ensure efficient stock management.
• Assist with the preparation of documents, reports, and presentations as required.
• Provide general administrative support to all departments, ensuring smooth operational flow.

Requirements

• Proven experience as an Office Administrator or in a similar administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills, maintaining a professional demeanor.
• Ability to work independently and collaboratively within a team.

Benefits

• Competitive annual salary.
• Hybrid work model offering flexibility and work-life balance.
• Comprehensive benefits package including health and retirement options.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment in Upington .