Office Administrator

Placements24; Soweto; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Supportive team environment

Soweto location

Job summary

Placements24 is seeking a highly organized Office Administrator in Soweto to support daily office operations and staff, while maintaining a welcoming environment for visitors. The role balances in-office duties with a hybrid work arrangement, requiring strong multitasking and proactive communication skills.

Ideal candidates will have experience in office administration, be detail-oriented, and capable of supporting multiple departments in a dynamic team setting.

Qualifications

• Proven experience as an Office Administrator.
• Proficiency in Microsoft Office Suite.
• Strong organizational, written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage reception area, greet visitors, answer phone calls, and direct inquiries appropriately.
• Maintain inventory of office supplies and place orders as needed to ensure adequate stock.
• Schedule and coordinate meetings, appointments, and manage meeting room bookings.
• Handle incoming and outgoing mail, packages, and courier services.
• Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
• Provide comprehensive administrative support to various departments and management.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Teamwork

Education

High school diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and efficient Office Administrator to join their team in Soweto. This role is central to ensuring the smooth operation of daily office activities, providing essential support to staff and management, and maintaining a welcoming environment for visitors. You will be responsible for a wide range of administrative tasks, requiring excellent multitasking abilities and a proactive approach. The ideal candidate is detail-oriented, possesses strong communication skills, and thrives in a dynamic work setting, balancing in-office responsibilities with flexible work arrangements. This is an excellent opportunity to make a significant contribution to a growing organization.

Key Responsibilities

• Manage reception area, greet visitors, answer phone calls, and direct inquiries appropriately.
• Maintain inventory of office supplies and place orders as needed to ensure adequate stock.
• Schedule and coordinate meetings, appointments, and manage meeting room bookings.
• Handle incoming and outgoing mail, packages, and courier services.
• Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
• Provide comprehensive administrative support to various departments and management.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work effectively both independently and as part of a team.
• High school diploma or equivalent; further administrative qualifications are desirable.

Benefits

• Competitive salary package, commensurate with experience.
• Hybrid work model offering a blend of in-office and remote flexibility.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative team environment in Soweto.
• Contribution to a positive and efficient workplace culture.