Office Administrator & PA (3-Month Contract), Constantia

JVR Software; Cape Town; Remote; ZAR 173,000 - 207,000; Full time

Job summary

JVR Software in Cape Town is seeking an experienced Office Administrator/PA who can start immediately for a contract position. The role requires excellent organisation, strong communication, and the ability to manage multiple tasks.

You will support the Director, handle scheduling, and coordinate with clients and suppliers. Proactive and hands-on, the candidate should be capable of working independently, with a reliable transport and valid driver’s license.

Qualifications

• Minimum 5 years of experience in an Office Administrator, Personal Assistant or similar role.
• Immediately available for a contract position.
• Strong administrative and organisational skills with excellent attention to detail.
• Computer literate with good working knowledge of MS Office.
• Experience with Xero advantageous.
• Own reliable transport and valid driver’s license essential.
• Accustomed to a fast-paced, high-pressure environment.
• Able to manage multiple priorities, interruptions and abrupt changes in daily schedules.
• Proactive, adaptable and able to think on their feet.
• Strong communication and interpersonal skills.
• Hands-on team player with a flexible, can-do attitude.
• Able to work independently, take initiative and provide support wherever needed.

Responsibilities

• Providing general office administration and PA support to the Director.
• Scheduling meetings and appointments.
• Attending appointments and running errands on behalf of the Director when necessary.
• Handling incoming calls, taking messages and responding to general enquiries.
• Assisting with new enquiries and ensuring all relevant information is captured.
• Loading new suppliers and clients onto Xero and maintaining accurate records.
• Coordinating and communicating with clients and suppliers.
• Receiving, collecting and delivering parcels as required.
• Managing stationery and office supplies.
• Stepping in and taking responsibility for urgent matters when the Director is unavailable.
• Maintain digital and hard copy filing system.
• Providing ad hoc administrative and operational support.

Skills

Office admin

Personal assistant

MS Office

Attention to detail

Communication

Multitasking

Team player

Organisational skills

Tools

Xero

Job description

• Must be immediately available for a contract position
• Minimum 5 years of experience in an Office Administrator, Personal Assistant or similar role
• Strong administrative and organisational skills, with excellent attention to detail
• Computer literate with good working knowledge of MS Office
• Experience with Xero advantageous
• Willingness to run errands and attend appointments when required
• Own reliable transport and valid driver’s licenseessential
• Accustomed to working in a fast-paced, high-pressure environment
• Able to manage multiple priorities, interruptions and abrupt changes in daily schedules
• Proactive, adaptable and able to think on their feet
• Strong communication and interpersonal skills
• A hands-on team player with a flexible, can-do attitude
• Able to work independently, take initiative and provide support wherever needed

DUTIES

• Providing general office administration and PA support to the Director
• Scheduling meetings and appointments
• Attending appointments and managing errands on behalf of the Director when necessary
• Handling incoming calls, taking messages and responding to general enquiries
• Assisting with new enquiries and ensuring all relevant information is captured
• Loading new suppliers and clients onto Xero and maintaining accurate records
• Coordinating and communicating with clients and suppliers
• Receiving, collecting and delivering parcels and when required
• Managing stationery requirements and office supplies
• Stepping in and taking responsibility for urgent matters when the Director is unavailable
• Maintain digital and hard copy filing system
• Providing ad hoc administrative and operational support

Salary: R17,000 ctc negotiable dependent on experience