Administrative Associate

Time Personnel; Cape Town; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Time Personnel is seeking an Administrative Associate for a 4-month contract in Cape Town, Northgate/Paalden Eiland area. The role requires 5+ years of admin experience, proficiency in MS Excel, QuickBooks Desktop (or Pastel/Sage) and strong English communication with international clients.

Responsibilities include handling calls, scheduling, meeting minutes, reports, data entry, stock loading in QuickBooks, filing, orders, travel arrangements, and expense reconciliation, in a fast-paced,

Qualifications

• Matric, additional qualification as an Administrative Assistant or Secretary advantageous
• Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Excellent written and spoken English (international clients)
• Working knowledge of office equipment, like printers
• High proficiency in MS Office, MS Excel, QuickBooks Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team member and comfortable in an open office environment
• Strong discretion, diplomacy, and confidentiality principles

Responsibilities

• Answering and direct phone calls
• Organize and schedule appointments with administrative software
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Assist in data capturing &receiving stock into Quick Books & loading
• Maintain filing system/s and make suggestions where applicable, to streamline
• Update and maintain office policies and procedures
• Order office supplies and research new deals & suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Liaise with executive and senior management to handle requests & queries

Skills

MS Office

MS Excel

Time management

Attention to detail

Communication skills

Discretion & confidentiality

Education

Matric

Administrative Assistant qualification

Tools

QuickBooks Desktop

Pastel/Sage

Job description

Administrative Associate job vacancy in Cape Town.

Are you immediately available for a 4-month contract in the Northgate, Paarden Eiland area, with minimum 5 years admin experience?

Our international client is seeking a highly organised and experienced Project Administrative Associate with strong knowledge of QuickBooks Desktop (or Pastel/Sage) and advanced Excel skills to oversee product supply administration.

This is a highly professional, fast-paced, and demanding role, ideally suited to a team player who demonstrates discretion, diplomacy, confidentiality, and excellent communication skills.

Requirements:

• Matric, additional qualification as an Administrative Assistant or Secretary advantageous
• Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Excellent written and spoken English (international clients)
• Working knowledge of office equipment, like printers
• High proficiency in MS Office, MS Excel, QuickBooks Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team member and comfortable in an open office environment
• Strong discretion, diplomacy, and confidentiality principles

Duties and Responsibilities::

• Answering and direct phone calls
• Organize and schedule appointments with administrative software
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Assist in data capturing & receiving stock into Quick Books & loading
• Maintain filing system/s and make suggestions where applicable, to streamline
• Update and maintain office policies and procedures
• Order office supplies and research new deals & suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Liaise with executive and senior management to handle requests & queries