Project Administrative Associate - Contract, Paarden Eiland

Time Personnel; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Time Personnel in South Africa is seeking an Administrative Assistant to support daily office operations, answer calls, organize appointments, and prepare meeting minutes.

Candidates should have Matric, strong MS Office and Excel skills, experience with QuickBooks Desktop (or Pastel/Sage), excellent English, and superb organizational and time-management abilities. Knowledge of office management systems and discretion is essential.

Qualifications

• Matric and additional qualification as Administrative Assistant or Secretary advantageous.
• Experience as Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Excellent written and spoken English (international clients).
• Proficiency in MS Office and Excel; QuickBooks Desktop, Pastel or Sage is essential.

Responsibilities

• Answering and direct phone calls.
• Organize and schedule appointments with administrative software.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Assist in data capturing and receiving stock into QuickBooks and loading.
• Maintain filing system and streamline policies.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors and act as a point of contact for clients.
• Liaise with management to handle requests and queries.

Skills

Administrative experience

Office management

Time management

Organizational skills

Communication skills

Education

Matric

Administrative Assistant qualification advantageous

Tools

MS Office

MS Excel

QuickBooks Desktop

Pastel

Sage

Job description

REQUIREMENTS

• Matric, additional qualification as an Administrative Assistant or Secretary advantageous
• Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Excellent written and spoken English (international clients)
• Working knowledge of office equipment, like printers
• High proficiency in MS Office, MS Excel, QuickBooks Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team member and comfortable in an open office environment
• Strong discretion, diplomacy, and confidentiality principles

DUTIES

• Answering and direct phone calls
• Organize and schedule appointments with administrative software
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Assist in data capturing & receiving stock into Quick Books & loading
• Maintain filing system/s and make suggestions where applicable, to streamline
• Update and maintain office policies and procedures
• Order office supplies and research new deals & suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Liaise with executive and senior management to handle requests & queries

Salary: R negotiable dependent on experience