Office Administrator & PA (3-Month Contract), Constantia

Time Personnel; Wes-Kaap; On-site; ZAR 173,000 - 207,000; Full time

Job summary

Time Personnel is seeking an Office Administrator/PA to provide essential support to the Director. The role includes scheduling meetings, handling calls, and managing errands to ensure smooth daily operations.

The successful candidate will have at least 5 years of relevant experience, be highly organised, proactive, and able to work independently as well as part of a team.

Qualifications

• Matric or equivalent is required.
• Minimum 5 years in an Office Admin, PA or similar role.
• Strong administrative and organisational skills with excellent attention to detail.
• Computer literate with good MS Office knowledge.
• Experience with Xero is advantageous.

Responsibilities

• Provide general office administration and PA support to the Director.
• Schedule meetings and appointments.
• Attend appointments and run errands for the Director when needed.
• Handle incoming calls, take messages and respond to general inquiries.
• Assist with enquiries and ensure information is captured.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication

Interpersonal skills

Team player

Independent working

Education

Matric / equivalent

Tools

MS Office

Xero

Job description

REQUIREMENTS

• Matric, or equivalent qualification
• Must be immediately available for a contract position
• Minimum 5 years of experience in an Office Administrator, Personal Assistant or similar role
• Strong administrative and organisational skills, with excellent attention to detail
• Computer literate with good working knowledge of MS Office
• Experience with Xero advantageous
• Willingness to run errands and attend appointments when required
• Own reliable transport and valid driver's licenseessential
• Accustomed to working in a fast-paced, high-pressure environment
• Able to manage multiple priorities, interruptions and abrupt changes in daily schedules
• Proactive, adaptable and able to think on their feet
• Strong communication and interpersonal skills
• A hands-on team player with a flexible, can-do attitude
• Able to work independently, take initiative and provide support wherever needed

DUTIES

• Providing general office administration and PA support to the Director
• Scheduling meetings and appointments
• Attending appointments and managing errands on behalf of the Director when necessary
• Handling incoming calls, taking messages and responding to general enquiries
• Assisting with new enquiries and ensuring all relevant information is captured
• Loading new suppliers and clients onto Xero and maintaining accurate records
• Coordinating and communicating with clients and suppliers
• Receiving, collecting and delivering parcels and when required
• Managing stationery requirements and office supplies
• Stepping in and taking responsibility for urgent matters when the Director is unavailable
• Maintain digital and hard copy filing system
• Providing ad hoc administrative and operational support

Salary: R17,000 ctc negotiable dependent on experience