Personal Assistant / Office Administrator

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 150,000 - 230,000; Full time

Job summary

Exceed HR and Recruitment in Stellenbosch is seeking a Personal Assistant/Office Administrator for a permanent position.

You will manage diaries, travel arrangements, and correspondence, support accountants, handle procurement, and maintain organised records using Excel, Word and Outlook. Fluency in Afrikaans and English, strong Excel skills, and a proactive, detail‑oriented approach are essential.

Qualifications

• Strong Excel and MS Office proficiency.
• Fluency in Afrikaans and English (written and spoken).
• Proven ability to manage time and priorities efficiently.
• Proactive, self-starting attitude with initiative.

Responsibilities

• Provide personal and administrative assistance to Directors, including diary management, correspondence, travel arrangements, and ad hoc support.
• Act as the office administrator, keeping the office running smoothly day-to-day.
• Provide administrative support to accountants and staff as needed.
• Handle office purchases and procurement; maintain accurate records and documentation.
• Prepare reports and correspondence using Excel, Word and Outlook.
• Manage multiple tasks, flag issues early and work proactively with discretion.

Skills

Time management

Attention to detail

Proactive/initiative

Interpersonal communication

Bilingual: Afrikaans & English

Tools

Microsoft Office 365

Microsoft Excel

Word

Outlook

Job description

Personal Assistant / Office Administrator – Stellenbosch.

We are looking for a Personal Assistant/ Office Administrator for a permanent position basedin Devonbosch, Stellenbosch.

Duties and Responsibilities:

• Provide personal and administrative assistance to the Directors, including diary management, correspondence, travel arrangements, and general ad hoc support.
• Act as the office administrator, keeping the office running smoothly on a day-to-day basis.
• Provide all-round administrative assistance to the accountants and other staff in the office as needed.
• Handle ad hoc tasks as they arise, including office purchases and general office supply/procurement needs.
• Maintain accurate, well-organised records and documentation.
• Prepare reports, spreadsheets, and correspondence using Microsoft Excel, Word, and Outlook.
• Manage and prioritise multiple tasks proactively, flagging issues before they become problems.
• Handle confidential information with discretion and professionalism.

Requirements:

• Strong Excel skills, along with general proficiency in Microsoft Office/365 (Word, Outlook, etc.).
• A sharp eye for detail and a commitment to accuracy.
• Proven ability to work efficiently and productively, managing time and priorities well.
• A proactive, self-starting attitude — someone who takes initiative rather than waiting to be told what to do.
• Excellent interpersonal and communication skills.
• A positive, can-do attitude and a professional, reliable manner.
• Fluency in both Afrikaans and English (written and spoken) is required.