Office Administrator - On-site

Placements24; Durban; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Paid leave

Competitive salary

Job summary

Placements24 in Durban seeks an Office Administrator to manage day-to-day operations at our on-site office. You will be the first point of contact for visitors and support a busy team.

The role emphasizes organisation, attention to detail, and a friendly, service-oriented attitude. You will handle front desk tasks, mail, supplies, and filing, contributing to a productive work environment in the heart of Durban.

Qualifications

• Proven experience as Office Administrator or similar role.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and basic digital filing.

Responsibilities

• Greet visitors and answer phone calls at the front desk.
• Oversee ordering and stock of office supplies and equipment.
• Maintain cleanliness and organization of the office space.
• Handle incoming/outgoing mail and deliveries.
• Assist with scheduling meetings and coordinating appointments.
• Maintain organized physical and digital filing systems.
• Support staff with administrative tasks as needed.
• Troubleshoot minor office equipment issues and arrange repairs.

Skills

Front desk

Office coordination

Communication

Multitasking

Independent worker

Tools

Microsoft Office

Job description

About the Role

Our client seeks a reliable and proactive Office Administrator to manage their operations in Durban, KwaZulu-Natal . This is an on-site position, critical for ensuring the smooth functioning of our physical office space and supporting our dedicated team. You will be the first point of contact for visitors and play a vital role in maintaining an efficient and welcoming office environment. The ideal candidate possesses excellent organizational skills, a keen eye for detail, and a positive, service-oriented attitude. This role is perfect for someone who thrives in a structured setting and enjoys being the organizational hub of an office. Join a growing company in the heart of Durban , where your contributions directly impact daily operations and overall employee experience. We are committed to fostering a collaborative workspace and ensuring our administrative functions are top-notch.

Key Responsibilities

• Manage the front desk, including greeting visitors and answering phone calls.
• Oversee the ordering and stocking of office supplies and equipment.
• Maintain office cleanliness and organization, coordinating with maintenance services as needed.
• Handle incoming and outgoing mail and deliveries.
• Assist with scheduling and coordinating meetings and appointments.
• Maintain organized physical and digital filing systems.
• Support staff with administrative tasks and requests.
• Manage office equipment and troubleshoot minor issues, arranging for repairs when necessary.
• Assist in the onboarding process for new employees, preparing necessary materials.
• Enforce office policies and procedures to ensure a safe and productive work environment.

Requirements

• Proven experience as an Office Administrator or in a similar role.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor and appearance.
• Knowledge of office management principles and procedures.
• Ability to work independently and collaboratively within a team.
• Must be reliable and punctual for an on-site role in Durban .
• Experience with office equipment such as copiers and printers.

Benefits

Our client offers a competitive salary, comprehensive medical aid, and paid leave. This role provides a stable work environment with opportunities for professional growth within the administrative field. You will be part of a supportive team located in the bustling city of Durban . Details regarding specific benefits and salary will be discussed during the interview process with qualified candidates.