Office Administrator (Industrial Sector)

Placements24; Richards Bay; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Retirement savings

Paid time off

Professional development

Safety culture

Job summary

Placements24 in Richards Bay, KwaZulu-Natal is seeking an experienced Office Administrator to ensure the smooth functioning of administrative tasks within a busy industrial setting. This role requires a proactive, detail-oriented professional capable of supporting operations and management teams on-site at Richards Bay.

The successful candidate will manage general office operations, correspondence, filing systems, reports, calendars, travel arrangements, procurement, invoicing, and basic

Qualifications

• Relevant certificate or diploma in Office Administration or related field.
• Minimum 3 years' experience in office administration in an industrial/manufacturing setting in KwaZulu-Natal.
• Excellent proficiency in Word, Excel, Outlook, PowerPoint.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Ability to work independently and in a team.
• Experience with basic accounting principles is advantageous.
• Proactive problem-solving attitude.

Responsibilities

• Manage general office operations and create an organized workspace.
• Handle mail, emails, and phone calls.
• Maintain filing systems physical and digital.
• Prepare reports, presentations, and admin documents.
• Schedule meetings and manage calendars.
• Coordinate travel for site visits.
• Manage office supplies and procurement.
• Process invoices and basic bookkeeping.
• Liaise with clients and suppliers professionally.
• Support operations and technical teams with admin tasks.

Skills

Organizational Skills

Time Management

Communication

Education

Diploma in Office Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a well-established manufacturing and industrial services company, is seeking a meticulous and proactive Office Administrator to join their operations in Richards Bay, KwaZulu-Natal . This role is critical in ensuring the smooth and efficient running of the administrative functions within a busy industrial environment. You will be the organizational backbone, managing diverse administrative tasks that support the operational and management teams. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to thrive in a hands-on, operational setting. This is an excellent opportunity for an experienced administrator to contribute to a respected company within the thriving industrial landscape of Richards Bay .

This position requires your presence at our client's facility in KwaZulu-Natal .

Key Responsibilities

• Manage general office operations, ensuring a well-organized and efficient workspace in Richards Bay, KwaZulu-Natal .
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Maintain accurate filing systems, both physical and digital, for important company documents.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Schedule meetings, appointments, and manage calendars for relevant staff.
• Coordinate travel arrangements for site visits and business trips.
• Manage office supplies inventory and procurement, ensuring adequate stock levels.
• Process invoices, reconcile statements, and assist with basic bookkeeping tasks.
• Liaise with clients, suppliers, and other stakeholders in a professional manner.
• Provide administrative support to the operational and technical teams as needed.

Requirements

• A relevant certificate or diploma in Office Administration, Business Management, or a related field.
• A minimum of 3 years of experience in an office administration role, preferably within an industrial or manufacturing setting in KwaZulu-Natal .
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Experience with basic accounting principles and software is advantageous.
• A proactive and problem-solving attitude.

Benefits

Our client offers a competitive annual salary for this full-time Office Administrator role, determined by experience and qualifications.

• Medical aid benefits
• Retirement savings plan
• Paid time off
• The position is based at our client's operational site in the industrial heart of Richards Bay, offering a stable and consistent work environment.
• Our client is committed to the professional development of its employees, providing opportunities for learning and growth within the company.
• We foster a culture of safety, efficiency, and collaboration.

Further details regarding potential performance incentives and additional benefits will be discussed during the interview process.