Office Administrator - Hybrid Role

Placements24; Johannesburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Growth opportunities

Modern office facilities

Wellness programs

Job summary

Placements24 is seeking an Office Administrator to ensure the smooth operation of our client's offices in Klerksdorp. This hybrid role combines in-office presence with remote flexibility and requires coordinating meetings, managing facilities, and supporting staff.

The ideal candidate has at least 3 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum 3 years of administrative experience.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Hybrid work arrangement in Klerksdorp.

Responsibilities

• Oversee day-to-day office operations to ensure productivity.
• Manage office supplies, inventory, and equipment.
• Coordinate and schedule meetings and company events.
• Be the first point of contact for visitors and callers.
• Maintain physical and digital filing systems.
• Assist with travel arrangements and staff bookings.
• Coordinate with vendors for maintenance and repairs.
• Support HR tasks such as onboarding new hires.
• Ensure health and safety compliance in the office.
• Contribute to improving office procedures.

Skills

Organizational skills

Time management

Communication

Multitasking

Customer service

Teamwork

Independence

Basic accounting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is looking for a proactive and organized Office Administrator to manage and oversee the smooth running of their offices in Klerksdorp , North West. This hybrid role offers a blend of in-office presence and remote flexibility, allowing for a balanced approach to administrative management. The ideal candidate will be responsible for a wide range of duties, including managing office facilities, supporting staff, coordinating meetings, and ensuring a professional and efficient work environment. You will be the go-to person for operational support, ensuring that all administrative functions are carried out seamlessly. This is a great opportunity to make a significant impact in a key support role within a reputable organization located in Klerksdorp .

Key Responsibilities

• Oversee the day-to-day operations of the office, ensuring a productive and efficient environment.
• Manage office supplies, inventory, and equipment, ensuring adequate stock levels.
• Coordinate and schedule meetings, appointments, and company events.
• Act as the first point of contact for visitors and external callers, directing inquiries appropriately.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with travel arrangements and accommodation bookings for staff.
• Liaise with service providers and vendors to ensure timely maintenance and repairs.
• Support HR functions with administrative tasks such as onboarding new hires.
• Ensure compliance with health and safety regulations within the office premises.
• Contribute to the continuous improvement of office procedures and administrative processes.

Requirements

• Proven experience as an Office Administrator, Office Manager, or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• A customer-focused approach with a professional demeanor.
• Ability to work independently and as part of a team.
• Knowledge of basic accounting principles for expense management is a plus.
• Must be willing to work a hybrid schedule, with specific days in the Klerksdorp office.
• A minimum of 3 years of relevant administrative experience is required.

Benefits

• Competitive salary package reflecting your skills and experience.
• Hybrid work model offering a balance between office and remote work.
• Opportunities for professional growth and development.
• A positive and supportive team environment.
• Access to modern office facilities in Klerksdorp .
• Contribution towards wellness programs and employee support.