Senior Office Administrator

The Talent Room; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Talent Room in Gqeberha (Port Elizabeth, Eastern Cape) is seeking a Senior Office Administrator to oversee daily office operations and provide comprehensive support to management and staff. The role emphasizes strong organisation, accurate record-keeping, and effective communication.

You will manage correspondence, develop documentation, handle invoicing and purchase orders, and coordinate meetings while maintaining filing systems and updating databases.

Qualifications

• Proven experience in senior or office administration.
• Strong organisational and filing systems skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office (Word/Excel).
• Ability to manage multiple priorities and work independently.

Responsibilities

• Oversee daily administrative functions of the office.
• Provide comprehensive support to management and staff.
• Handle correspondence, emails and phone calls.
• Prepare and maintain accurate documentation and records.
• Assist with quotations, invoices and purchase orders.
• Maintain electronic and physical filing systems.
• Update internal systems and databases.
• Monitor office supplies and liaise with suppliers.
• Address customer queries professionally and promptly.
• Coordinate meetings and appointments.
• Prepare reports and general correspondence.
• Support monitoring of administrative and financial documentation.

Skills

Office administration

Communication

Detail oriented

Microsoft Office

Time management

Independent worker

Education

Grade 12 / Matric

Administrative qualification

Tools

Microsoft Word

Excel

Office databases

Job description

Description:

• Oversee and coordinate the daily administrative functions of the office.


• Provide comprehensive administrative support to management and staff.


• Manage incoming and outgoing correspondence, emails and telephone calls.


• Prepare, process and maintain accurate documentation and records.


• Assist with quotations, invoices, purchase orders and general office documentation.


• Maintain accurate filing systems, both electronic and physical.


• Capture and update information on internal systems and databases.


• Monitor office supplies and coordinate the ordering of stationery and other requirements.


• Liaise with suppliers, customers and service providers as required.


• Assist with customer queries and ensure that enquiries are handled professionally and efficiently.


• Coordinate meetings, appointments and other administrative arrangements.


• Prepare reports, spreadsheets and general correspondence.


• Assist with the monitoring and processing of administrative and financial documentation.

Requirements:

• Grade 12 / Matric.


• Relevant administrative qualification will be advantageous.


• Previous experience in a Senior Office Administrator, Office Administrator, Senior Administrator or similar role.


• Strong administrative and organisational skills.


• Excellent verbal and written communication skills.


• Strong attention to detail and accuracy.


• Computer literate with proficiency in Microsoft Office, particularly Word and Excel.


• Experience working with office administration systems and databases.


• Ability to work independently and manage multiple priorities.


• Professional telephone and email etiquette.


• Valid driver's licence will be advantageous.

Please note only candidates that meet the minimum requirements will be considered.

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• website: www.thetalent.co.za