Office Administrator

Profession Hub; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Profession Hub in Cape Town is seeking a meticulous Office Administrator to oversee daily operations. The role includes managing office administration, logistics, and procurement while supporting staff and maintaining efficient workflows.

The ideal candidate will have a Matric certificate, at least 2 years of office admin experience, excellent interpersonal skills, and proficiency in Microsoft Office and Google Workspace. Join our dynamic environment and make a significant impact!

Qualifications

• At least 2 years of previous office administration experience.
• Valid South African driver's licence and access to a reliable vehicle.
• Experience using generative AI tools to enhance productivity.

Responsibilities

• Handle daily administration and liaise with rental agencies.
• Organise office maintenance and repairs.
• Manage office budgets and running costs.
• Assist with new employee onboarding and staff exits.
• Organise meetings and make travel arrangements.

Skills

Attention to Detail

Organizational Skills

Problem-Solving

Communication

Adaptability

Team Player

Education

Matric (Grade 12)

BCom degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Overview

Our client, an established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office Administrator to join our team in Cape Town.

Do you thrive in a dynamic environment where no two days are the same? Are you a confident self-starter with a methodical approach to organisation and a keen interest in technology? If so, we want to hear from you!

We are an established and growing software engineering company, seeking a highlymeticulous, proactive, and organised Office Administratorto join our team. This pivotal role is essential for maintaining the efficient, daily operation of our offices and offers an excellent opportunity to make a significant impact on our workplace efficiency.

What you'll be doing

As the Office Administrator, you will manage a varied portfolio of responsibilities to ensure our workplaces run seamlessly. Your work will be crucial to the day-to-day running of our business.

• Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices.




• Facilities & Logistics: Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics, as well as managing the hotdesk setup and allocation.




• Procurement: Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.




• Financial Admin: Managing and reconciling office budgets and running costs.




• Optimisation: Proactively seek out improvements to streamline and optimise the running of the offices.




• People Support: Assist with the administrative tasks for new employee onboarding and staff exits.




• General Support: Organise meetings and make travel arrangements, including reconciling associated costs. You will also assist the Marketing Team with event arrangements.




• Team Management: Manage the office cleaning staff.




• General Admin: You will be the first point of contact, answering phones, welcoming guests at the front door, running necessary errands, and maintaining an organised electronic and physical filing system for all office and financial documentation.

What you'll bring to the team

To excel in this challenging yet rewarding role, you will possess a strong combination of administrative competency, technical literacy, and brilliant interpersonal skills.

Qualifications & Experience

• Essential Education: A Matric (Grade 12) certificate is required.




• Highly Advantageous Education: A BCom degree or equivalent qualification.




• Experience: At least 2 years of previous office administration experience.




• PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides).




• Highly Advantageous: Experience or familiarity with leveraging generative AI tools (such as Gemini, ChatGPT, etc.) to enhance productivity and streamline administrative workflows.




• Driving: Must be able to drive a vehicle and possess a valid South African driver's licence and access to a reliable vehicle.

Essential Skills

• Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks.




• Organisational Skills: Strong organisational, time-management, and prioritisation skills.




• Problem-Solving: A highly analytical and proactive approach to tackling challenges.




• Professional Conduct: High level of integrity and a firm commitment to confidentiality.




• Communication: Excellent written and verbal communication skills.




• Adaptability: Flexibility to handle evolving daily tasks and a genuine willingness to continuously learn and embrace technology.




• Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative.




• Team Player: Friendly and enjoys helping and working with people.