Office Administrator

Placements24; Soweto; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Provident fund

Annual leave

Professional development

Performance incentives

Job summary

Placements24 in Soweto, Gauteng is seeking an Office Administrator to manage daily administrative tasks and support a professional, productive office environment. You will handle mail, calls, filing, meeting scheduling, travel arrangements, and basic bookkeeping, while ensuring accuracy and timely communication across teams.

The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Office, and able to multitask in a fast-paced setting, with a positive attitude and strong

Qualifications

• Proven experience as an Office Administrator or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Experience with digital filing systems and cloud-based collaboration tools is a plus.
• Ability to work independently and as part of a team.
• Must be based in or able to commute to Soweto, Gauteng.

Responsibilities

• Manage incoming and outgoing mail, email, and phone calls, ensuring prompt and professional responses.
• Maintain organized filing systems, both digital and physical, for easy access to important documents.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Order and maintain office supplies, ensuring adequate stock levels are always available.
• Assist in the preparation of reports, presentations, and other documents.
• Manage office equipment and coordinate maintenance and repairs when necessary.
• Provide administrative support to staff members and management.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Assist with basic bookkeeping tasks and expense tracking.
• Implement and maintain administrative procedures to improve efficiency.
• Handle inquiries from clients and visitors in a courteous and professional manner.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Teamwork

Independent work

Tools

Microsoft Office

Job description

About the Role

Our client, a well-established organization based in Soweto, Gauteng, is seeking a dedicated and highly organized Office Administrator to manage its daily administrative functions. This role is crucial for ensuring an efficient and productive work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and interpersonal skills. The position is based in Soweto, Gauteng, offering an excellent opportunity to contribute to a dynamic company while developing your administrative career within the local community. You will be the primary point of contact for a wide range of administrative tasks, ensuring all office operations run smoothly and efficiently.

Key Responsibilities

• Manage incoming and outgoing mail, email, and phone calls, ensuring prompt and professional responses.
• Maintain organized filing systems, both digital and physical, for easy access to important documents.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Order and maintain office supplies, ensuring adequate stock levels are always available.
• Assist in the preparation of reports, presentations, and other documents.
• Manage office equipment and coordinate maintenance and repairs when necessary.
• Provide administrative support to staff members and management.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Assist with basic bookkeeping tasks and expense tracking.
• Implement and maintain administrative procedures to improve efficiency.
• Handle inquiries from clients and visitors in a courteous and professional manner.

Requirements

• Proven experience as an Office Administrator or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Experience with digital filing systems and cloud-based collaboration tools is a plus.
• Ability to work independently and as part of a team.
• Must be based in or able to commute to Soweto, Gauteng.
• A positive attitude and a commitment to professionalism.

Benefits

• Competitive salary package.
• Opportunity to work with a dynamic and supportive team in Soweto.
• Professional development and training opportunities.
• Contribution to a provident fund.
• Annual leave allowance.
• Potential for performance-based incentives.