Luxury Events Coordinator - Sandton

Placements24; Sandton; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary package

Professional development opportunities

Networking with top-tier clients

Job summary

Placements24 in Sandton, Gauteng, seeks a Luxury Events Coordinator to join our premier events team. This hybrid role blends on-site event support with remote planning and administration, offering exposure to intimate gatherings and large-scale corporate functions.

You will coordinate with high-end vendors, manage client expectations, oversee logistics, and ensure flawless execution to our standards of excellence.

Qualifications

• Minimum of 3 years of luxury event planning or coordination.
• Strong understanding of event logistics and vendor management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office and event management software.
• Ability to work in a hybrid remote/on-site model.
• Familiarity with Sandton venues is beneficial.

Responsibilities

• Assist in planning and executing luxury events with meticulous detail.
• Coordinate high-end vendors including caterers, florists, decorators, and entertainers.
• Manage client communications to align with vision and expectations.
• Oversee logistics: venue setup, scheduling, staffing, on-site management.
• Conduct site visits and venue inspections to assess requirements.
• Develop event timelines and manage tasks to keep projects on schedule.
• Assist with budget management to deliver events within financial parameters.
• Contribute creative ideas for themes and execution.
• Troubleshoot issues during planning or execution.
• Maintain client relationships and seek repeat business.
• Prepare proposals, contracts, and follow-up communications remotely.

Skills

Luxury event planning

Vendor management

Client relations

Negotiation

Organizational skills

MS Office

Event software

Tools

Event management software

Job description

About the Role

Our client, a premier event management company specializing in high-end luxury events in Sandton, Gauteng , is seeking a talented and detail-oriented Luxury Events Coordinator. This hybrid role involves both on-site event support and remote planning and administration, offering a dynamic work experience. You will be instrumental in executing flawless luxury events, from intimate gatherings to large-scale corporate functions and celebrations. Responsibilities include coordinating with vendors, managing client expectations, overseeing event logistics, and ensuring every detail aligns with the client's vision and our company's standards of excellence. The ideal candidate is passionate about luxury, possesses exceptional organizational skills, and thrives in a fast-paced, creative environment. Joining our esteemed team in the sophisticated hub of Sandton means contributing to unforgettable experiences for discerning clients. This is an exceptional opportunity to grow your career in luxury event planning with a forward-thinking company offering flexible work arrangements.

Key Responsibilities

• Assist in the planning and execution of luxury events, ensuring all details are meticulously managed.


• Coordinate with a diverse range of high-end vendors, including caterers, florists, decorators, and entertainers.


• Manage client communications, ensuring their vision and expectations are met throughout the planning process.


• Oversee event logistics, including venue setup, scheduling, staffing, and on-site management.


• Conduct site visits and venue inspections to assess suitability and logistical requirements.


• Develop event timelines and manage tasks to ensure projects stay on schedule.


• Assist with budget management, tracking expenses and ensuring events are delivered within financial parameters.


• Contribute creative ideas for event themes, concepts, and execution.


• Troubleshoot and resolve any issues that arise during event planning or execution.


• Maintain excellent client relationships and strive for repeat business and referrals.


• Perform administrative tasks remotely, such as preparing proposals, contracts, and follow-up communications.

Requirements

• Minimum of 3 years of experience in event planning or coordination, with a focus on luxury events preferred.


• Strong understanding of event logistics, vendor management, and client relations.


• Exceptional organizational skills and meticulous attention to detail.


• Excellent communication, interpersonal, and negotiation skills.


• Proficiency in event management software and MS Office Suite.


• Ability to work effectively in a fast-paced, high-pressure environment.


• Creative thinking and problem-solving abilities.


• Experience working in a hybrid model, managing tasks both remotely and on-site.


• A passion for the luxury event industry and delivering exceptional client experiences.


• Familiarity with the Sandton area and its premium venues is beneficial.

Benefits

• Competitive salary package.


• Opportunity to work on high-profile luxury events in Sandton .


• Flexible hybrid work arrangement.


• Professional development and networking opportunities within the luxury sector.


• Exposure to top-tier clients and vendors.


• Collaborative and creative team environment.


• Potential for career advancement within the company.