Logistics Coordinator - Catering Operations

Placements24; Richards Bay; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Job summary

Placements24 in Richards Bay is seeking a meticulous Logistics Coordinator to manage catering operations, ensuring equipment, ingredients and people arrive on time and within budget.

You will coordinate deliveries, manage inventory, liaise with suppliers and internal teams, and optimize routes, while maintaining compliance with health and safety regulations. This is a hands-on role ideal for a proactive professional in events or hospitality.

Qualifications

• Proven experience in logistics coordination in catering or hospitality.
• Strong inventory management knowledge.
• Ability to plan and adapt in fast-paced event environments.

Responsibilities

• Coordinate scheduling and execution of all catering logistics, including transport, delivery, and setup.
• Manage inventory levels of catering supplies and equipment, ensuring adequate stock.
• Liaise with suppliers to place orders and ensure timely deliveries.
• Develop efficient delivery routes to optimize time and fuel.
• Track movement of goods and update stakeholders.
• Collaborate with culinary and event teams to meet event requirements.
• Prepare logistics documents, manifests, inventory reports, and expense tracking.
• Identify and resolve logistical challenges to minimize disruptions.
• Ensure compliance with health, safety, and transport regulations.
• Maintain records of inventory, deliveries, and supplier performance.

Skills

Logistics coordination

Inventory management

Organizational skills

MS Office proficiency

Negotiation

Attention to detail

Independent working

Problem solving

Driver's license

Evenings/weekends

Tools

Logistics software

Inventory management systems

Microsoft Office

Job description

About the Role Our client, a prominent player in the event services industry, is seeking a meticulous and highly organized Logistics Coordinator to manage and optimize the flow of resources for their catering operations based in **Richards Bay, KwaZulu-Natal**. This critical role ensures that all events are supplied with the necessary equipment, ingredients, and personnel, delivered on time and within budget. The ideal candidate will possess a keen eye for detail, exceptional planning abilities, and a strong understanding of supply chain management, preferably within the food and beverage or events sector. You will be responsible for coordinating deliveries, managing inventory, and liaising with suppliers and internal teams to guarantee the seamless execution of every catering engagement. This is an excellent opportunity for a proactive individual to contribute to the operational success of a growing business and ensure client satisfaction through efficient and reliable logistics.

Key Responsibilities

• Coordinate the scheduling and execution of all logistical aspects for catering events, including transportation, delivery, and setup of equipment and supplies.
• Manage inventory levels of catering supplies, equipment, and consumables, ensuring adequate stock and implementing efficient replenishment processes.
• Liaise with suppliers to place orders, negotiate pricing, and ensure timely delivery of goods and services.
• Develop and maintain efficient delivery routes and schedules to optimize time and fuel consumption.
• Track the movement of goods and equipment, ensuring accuracy and timely updates for all stakeholders.
• Collaborate closely with the culinary and event management teams to understand event requirements and ensure all needs are met.
• Prepare and manage logistics documentation, including delivery manifests, inventory reports, and expense tracking.
• Identify and resolve logistical challenges proactively to minimize disruption to event operations.
• Ensure compliance with all health, safety, and transportation regulations relevant to food and equipment handling.
• Maintain accurate records of inventory, deliveries, and supplier performance for reporting purposes.

Requirements

• Proven experience in logistics coordination, supply chain management, or a similar operational role, preferably within the catering or hospitality industry.
• Strong understanding of inventory management principles and best practices.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in using logistics software, inventory management systems, and standard office applications (e.g., \"Microsoft Office Suite\").
• Strong negotiation and communication skills, with the ability to build rapport with suppliers and internal teams.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work independently and as part of a team in a fast-paced environment.
• Problem-solving skills and the ability to think critically under pressure.
• A valid driver's license and a clean driving record.
• Flexibility to work occasional evenings or weekends during peak event periods.

Benefits

• Our client offers a competitive salary, opportunities for professional development, and a supportive work environment.