Logistics and Fleet Administrator

Placements24; Stellenbosch; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Hybrid work model

Job summary

Placements24 in Stellenbosch, Western Cape, is seeking a Logistics and Fleet Administrator to join our operations in a hybrid capacity. The role focuses on maintaining fleet records, coordinating with drivers and maintenance teams, and ensuring efficient logistics processes within a growing transportation and logistics provider.

The ideal candidate will have strong administrative skills, basic fleet management knowledge, and excellent communication abilities.

Qualifications

• Experience in logistics or fleet administration preferred.
• Excellent organizational and time management skills.
• Proficiency with MS Office and data entry.
• Strong communication and interpersonal abilities.
• Ability to multitask in a fast-paced environment.
• Attention to detail and accuracy.
• Familiarity with fleet management software is a plus.

Responsibilities

• Maintain records of vehicle maintenance, fuel usage, and driver information.
• Schedule maintenance and repairs with service providers.
• Process invoices, track expenses, and manage petty cash.
• Prepare reports on fleet performance and costs.
• Coordinate with drivers for logs, documents, and expenses.
• Assist onboarding for new drivers and compliance checks.
• Respond to driver inquiries on schedules and routes.
• Support logistics team with data entry and shipment tracking.
• Ensure compliance with policies and regulations.
• Maintain organized filing system for fleet documents.

Skills

Administrative experience

Fleet management knowledge

MS Office

Data entry accuracy

Communication skills

Independent & team work

Job description

About the Role

Our client, a growing provider of transportation and logistics services, is seeking a highly organized and detail-oriented Logistics and Fleet Administrator to join their operations in Stellenbosch, Western Cape . This hybrid role requires a proactive individual who can manage administrative tasks, support fleet operations, and ensure the smooth running of logistical processes. You will be responsible for maintaining accurate records, coordinating with drivers and maintenance teams, and assisting with the overall efficiency of the fleet. The ideal candidate possesses strong administrative skills, a good understanding of fleet management principles, and excellent communication abilities. This position offers a blend of office-based responsibilities and some flexibility, contributing to a dynamic work environment.

Key Responsibilities

• Maintain comprehensive records of vehicle maintenance, fuel consumption, and driver information.
• Assist in scheduling vehicle maintenance and repairs, coordinating with service providers.
• Process invoices, track expenses, and manage petty cash related to fleet operations.
• Prepare reports on fleet performance, mileage, and operational costs.
• Coordinate with drivers to ensure timely submission of logs, delivery documents, and expense reports.
• Assist in the onboarding process for new drivers, including documentation and compliance checks.
• Respond to driver inquiries regarding schedules, routes, and vehicle issues.
• Support the logistics team with data entry and administrative tasks related to shipment tracking.
• Ensure compliance with company policies and relevant transportation regulations.
• Maintain a clean and organized filing system for all fleet and logistics documentation.

Requirements

• Proven experience in an administrative role, preferably within logistics or fleet management.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry.
• Strong communication and interpersonal skills for interacting with drivers, staff, and external parties.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Attention to detail and a commitment to accuracy.
• Familiarity with fleet management software is an advantage.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• Must be able to work effectively in both an office setting in Stellenbosch and remotely as per the hybrid schedule.

Benefits

This hybrid role offers a competitive salary package, comprehensive benefits including medical aid and a provident fund, and opportunities for professional development. You will gain valuable experience in the logistics and transport industry within the beautiful Western Cape region. The hybrid working model provides a good balance between office collaboration and remote work flexibility. Our client is committed to fostering a positive and supportive work culture, with opportunities for career growth. Join a dedicated team and contribute to the efficient operation of our logistics services.