Logistics and Fleet Administrative Assistant

Placements24; Mtubatuba Local Municipality; On-site; ZAR 180,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Training & development

Bonuses

Job summary

Placements24 is seeking a Logistics and Fleet Administrative Assistant for a major chemical manufacturer in Richards Bay, KwaZulu-Natal. The role focuses on coordinating daily logistics operations, maintaining fleet records, and ensuring regulatory compliance.

You will support the logistics team with documentation, reporting, and communication across internal departments and external providers. Ideal candidates have 3+ years in administration, strong Excel and Outlook skills, and a

Qualifications

• Minimum 3 years in an administrative role, preferably with exposure to logistics or fleet management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with logistics software or fleet management systems is a plus.
• A proactive approach to problem-solving and a commitment to accuracy.

Responsibilities

• Assist in the coordination of daily logistics operations, including shipment tracking and scheduling.
• Maintain accurate records of fleet vehicles, including maintenance schedules, insurance, and licensing.
• Process and verify invoices, delivery notes, and other logistics-related documentation.
• Liaise with transport providers, suppliers, and internal departments to ensure efficient operations.
• Prepare reports on logistics performance, fleet utilization, and compliance status.
• Manage communication channels for the logistics and fleet team, handling inquiries and updates.
• Ensure compliance with all relevant transportation regulations and company policies.
• Assist with the scheduling of vehicle maintenance and repairs, minimizing downtime.
• Maintain a organized filing system for all logistics and fleet-related documents.
• Support the logistics manager with ad-hoc administrative tasks as required.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Diploma in logistics/administration (advantageous)

Tools

MS Word

MS Excel

Outlook

Logistics software

Job description

About the Role

Our client, a major player in the chemical manufacturing industry based in the industrial heartland of Richards Bay, KwaZulu-Natal, is seeking a highly organized and proactive Logistics and Fleet Administrative Assistant. This critical role supports the smooth operation of our client's extensive logistics and fleet management division. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage complex scheduling and documentation. You will be instrumental in coordinating the movement of goods, managing vehicle records, and ensuring compliance with transport regulations. This is an exciting opportunity to contribute to a vital sector and grow your career within a well-established industrial company in Richards Bay.

Key Responsibilities

• Assist in the coordination of daily logistics operations, including shipment tracking and scheduling.


• Maintain accurate records of fleet vehicles, including maintenance schedules, insurance, and licensing.


• Process and verify invoices, delivery notes, and other logistics-related documentation.


• Liaise with transport providers, suppliers, and internal departments to ensure efficient operations.


• Prepare reports on logistics performance, fleet utilization, and compliance status.


• Manage communication channels for the logistics and fleet team, handling inquiries and updates.


• Ensure compliance with all relevant transportation regulations and company policies.


• Assist with the scheduling of vehicle maintenance and repairs, minimizing downtime.


• Maintain a organized filing system for all logistics and fleet-related documents.


• Support the logistics manager with ad-hoc administrative tasks as required.

Requirements

• A minimum of 3 years of experience in an administrative role, preferably with exposure to logistics or fleet management.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Strong organizational skills and exceptional attention to detail.


• Excellent communication and interpersonal skills.


• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.


• Familiarity with logistics software or fleet management systems is a plus.


• A proactive approach to problem-solving and a commitment to accuracy.


• High school diploma or equivalent; further qualifications in logistics or administration are advantageous.


• Resilience and ability to work effectively in a demanding industrial setting in Richards Bay.


• A team-player attitude with a willingness to support colleagues.

Benefits

• Competitive annual salary package.


• Comprehensive medical aid coverage.


• Participation in a retirement fund.


• Opportunities for professional development within the logistics and supply chain industry.


• Potential for performance bonuses.


• Ongoing training programs.


• Stable career path within a reputable organization.


• Supportive and dynamic work environment in Richards Bay.