Administrative Officer - Logistics and Supply Chain

Placements24; Richards Bay; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Medical aid and retirement fund

Professional development and training

Wellness programs

Career progression opportunities

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, is seeking an experienced Administrative Officer to support logistics operations. You will manage documentation, coordinate meetings, and liaise with suppliers and clients to ensure smooth supply chain activities.

The role offers a hybrid work arrangement balancing office tasks with remote flexibility. A highly organized, proactive individual with strong admin processes in a supply chain context is preferred, with opportunities for professional

Qualifications

• Minimum of 4 years in an administrative role, preferably in logistics or supply chain.
• Strong understanding of logistics operations and supply chain principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant logistics software.
• Excellent organizational, time management, and multitasking abilities.
• Effective verbal and written communication skills.
• Ability to work independently and in a team.
• Detail-oriented with proactive problem-solving.
• Experience with documentation and data entry.
• Familiarity with international shipping documentation and customs procedures is a plus.

Responsibilities

• Manage and organize all administrative documentation related to shipments, inventory, and supply chain operations.
• Coordinate and schedule meetings, logistics appointments, and transportation arrangements.
• Act as a liaison between the logistics team, suppliers, clients, and other departments.
• Prepare and distribute reports on logistics performance, inventory levels, and operational costs.
• Maintain accurate records of incoming and outgoing shipments, ensuring compliance with regulations.
• Assist in managing supplier and vendor relationships from an administrative perspective.
• Handle inquiries related to shipments, delivery schedules, and stock availability.
• Support the implementation of new logistical procedures and systems.
• Process invoices and manage expense reports for the logistics department.
• Ensure all administrative tasks are completed efficiently to support the supply chain.

Skills

Microsoft Office

Logistics software

Documentation management

Communication

Time management

Team collaboration

Attention to detail

Tools

Microsoft Office Suite

Logistics software

Job description

About the Role

Our client, a prominent player in the logistics and supply chain industry, is seeking an experienced Administrative Officer to enhance their operational efficiency in Richards Bay, KwaZulu-Natal. This role is critical in supporting the day-to-day administrative functions, ensuring seamless coordination within the logistics department. The successful candidate will be responsible for managing documentation, facilitating communication, and providing essential support to the logistics team. This position offers a hybrid work arrangement, allowing for a balance between focused office-based tasks and remote flexibility. We are looking for a highly organized, proactive individual with a strong understanding of administrative processes, particularly within a supply chain context. Your contributions will be vital to maintaining the flow of goods and information in this demanding sector.

Key Responsibilities

• Manage and organize all administrative documentation related to shipments, inventory, and supply chain operations.
• Coordinate and schedule meetings, logistics appointments, and transportation arrangements.
• Act as a liaison between the logistics team, suppliers, clients, and other departments.
• Prepare and distribute reports on logistics performance, inventory levels, and operational costs.
• Maintain accurate records of incoming and outgoing shipments, ensuring compliance with all regulations.
• Assist in managing supplier and vendor relationships from an administrative perspective.
• Handle inquiries related to shipments, delivery schedules, and stock availability.
• Support the implementation of new logistical procedures and systems.
• Process invoices and manage expense reports for the logistics department.
• Ensure all administrative tasks are completed efficiently to support the smooth functioning of the supply chain.

Requirements

• Minimum of 4 years of experience in an administrative role, preferably within the logistics or supply chain sector.
• Strong understanding of logistics operations and supply chain principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and any relevant logistics software.
• Excellent organizational, time management, and multitasking abilities.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a collaborative team.
• Detail-oriented with a proactive approach to problem‑solving.
• Experience in managing documentation and data entry accurately.
• Familiarity with international shipping documentation and customs procedures is a plus.
• Adaptability to a hybrid work environment.

Benefits

• Competitive salary and benefits package.
• Hybrid work arrangement offering flexibility.
• Opportunity to work within a key industry sector in Richards Bay, KwaZulu-Natal.
• Contribution to medical aid and retirement fund.
• Professional development and training opportunities.
• Supportive team environment and company culture.
• Potential for career progression within the organization.
• Employee wellness programs.