Junior Architect - Hybrid, Mentorship & Cape Town Projects

Placements24; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Placements24 is seeking an meticulous Administrative Assistant to provide comprehensive support to the executive team in Cape Town. You will manage calendars, prepare documents, and coordinate communications to ensure the smooth operation of high-level activities in a corporate environment.

The ideal candidate has at least 3 years of experience, strong organizational skills, and proficiency in Microsoft Office Suite.

Qualifications

• 3+ years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Excellent written communication skills.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel itineraries.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them appropriately.
• Organize and maintain confidential files and records, ensuring accuracy and compliance.
• Coordinate logistics for meetings and events, including venue booking, catering, and agenda preparation.
• Provide general administrative support to the wider team as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Calendar management

Tools

Microsoft Office Suite

Job description

Our client is seeking a meticulous and proactive Administrative Assistant to provide comprehensive support to their executive team in Cape Town . This role is integral to the efficient functioning of the executive office, ensuring that all administrative tasks are handled with precision and confidentiality. You will be responsible for managing schedules, preparing documents, and coordinating communications to facilitate the smooth operation of high-level business activities. The ideal candidate possesses exceptional organizational skills and a keen eye for detail, contributing to a professional and productive atmosphere within a bustling corporate environment located in the heart of Cape Town .

About the Role

Our client is seeking a meticulous and proactive Administrative Assistant to provide comprehensive support to their executive team in Cape Town . This role is integral to the efficient functioning of the executive office, ensuring that all administrative tasks are handled with precision and confidentiality. You will be responsible for managing schedules, preparing documents, and coordinating communications to facilitate the smooth operation of high-level business activities. The ideal candidate possesses exceptional organizational skills and a keen eye for detail, contributing to a professional and productive atmosphere within a bustling corporate environment located in the heart of Cape Town .

Key Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel itineraries.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them appropriately.
• Organize and maintain confidential files and records, ensuring accuracy and compliance.
• Coordinate logistics for meetings and events, including venue booking, catering, and agenda preparation.
• Provide general administrative support to the wider team as needed.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Excellent written