Fiduciary Administrative Assistant

Dante Personnel Recruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Health insurance

Professional growth opportunities

Wellness programs

Job summary

Dante Personnel Recruitment seeks an Executive Administrative Assistant to support senior management in the Cape Town office. The role emphasizes confidentiality, proactive problem-solving, and strong organizational skills to ensure smooth executive operations.

You will manage complex schedules, coordinate high-level meetings, and handle sensitive information with discretion, becoming a trusted member of the executive team.

Qualifications

• 3+ years of experience as an Administrative Assistant, preferably supporting senior executives.
• Excellent written and verbal communication with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Discretion handling confidential information.

Responsibilities

• Manage complex calendars for senior executives and coordinate meetings and travel.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Liaise with internal and external stakeholders to maintain relationships.
• Coordinate meeting logistics including room bookings and catering.
• Undertake special projects and ad-hoc administrative tasks as assigned.

Skills

Executive support

Calendar management

MS Office

Communication

Discretion

Travel coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client seeks a meticulous and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their Cape Town office. This role is critical in ensuring the smooth and efficient operation of executive functions, requiring a high degree of professionalism, discretion, and organizational skill. You will manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost confidentiality. The successful candidate will be adept at anticipating needs, problem-solving independently, and maintaining clear communication channels, becoming an indispensable part of the executive team.

About the Role

Our client seeks a meticulous and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their Cape Town office. This role is critical in ensuring the smooth and efficient operation of executive functions, requiring a high degree of professionalism, discretion, and organizational skill. You will manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost confidentiality. The successful candidate will be adept at anticipating needs, problem-solving independently, and maintaining clear communication channels, becoming an indispensable part of the executive team.

Key Responsibilities

• Manage and organize complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy.
• Handle confidential information with discretion, ensuring compliance with company policies.
• Act as a liaison between executives and internal/external stakeholders, fostering positive professional relationships.
• Coordinate meeting logistics, including room bookings, catering, and preparation of necessary documents.
• Undertake special projects and ad-hoc administrative tasks as assigned by executives.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant , preferably supporting senior-level executives.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong attention to detail.
• Demonstrated ability to handle sensitive information with complete confidentiality and professionalism.
• A proactive approach to problem-solving and anticipating executive needs.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package including health insurance.
• Opportunities for professional growth and development in a dynamic industry.
• A professional and supportive work environment in scenic Cape Town .
• Access to company-sponsored wellness programs.