Junior Administrator

CVQuest; Brakpan; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Beehive Consortium (Pty) Ltd is hiring an Administrator: Tenders, Procurement & Operations to manage day-to-day admin, tender, and procurement activities in Benoni, Gauteng. You will support management and operations, track tenders, prepare documentation and liaise with clients and suppliers with a proactive, detail-oriented approach.

Ideal candidates are organised, able to work independently, and comfortable handling confidential information while meeting deadlines in a fast-paced

Qualifications

• Strong MS Word, Excel and Outlook proficiency.
• Excellent written and verbal communication.
• Keen attention to detail and accuracy.

Responsibilities

• Search for tenders, RFQs and business opportunities.
• Review tender requirements, deadlines and submission criteria.
• Prepare quotations, invoices, purchase orders and related documents.
• Maintain tender and opportunity tracking system.
• Assist with procurement, supplier management and administration.

Skills

Microsoft Word

Excel

Outlook

Communication

Attention to detail

Education

Grade 12 / Matric

Job description

Job Description - Administrator: Tenders, Procurement & Operations

About The Beehive Consortium

The Beehive Consortium (Pty) Ltd is a growing South African environmental solutions company providing waste management, environmental, logistics and circular-economy solutions to businesses across various industries, including the mining and industrial sectors.

The Role

We are looking for a highly organised, proactive and detail-oriented Administrator: Tenders, Procurement & Operations to join our team in Benoni. This is a hands-on role responsible for managing the company's day-to-day administrative function and providing direct support to management and operations. The successful candidate will take ownership of a wide range of administrative, tender, procurement, client and business-support activities. The ideal candidate must be comfortable working independently, managing multiple priorities and taking initiative without constant supervision.

Key Responsibilities

• Search for and identify relevant tenders, RFQs and business opportunities.
• Review tender and RFQ requirements, deadlines and submission criteria.
• Complete, compile and submit tender and quotation documentation.
• Maintain a tender and opportunity tracking system.
• Prepare quotations, invoices, purchase orders, delivery notes and other business documentation.
• Source products, services and pricing from suppliers.
• Request and maintain supplier and client documentation.
• Maintain company compliance documentation, including CSD, tax, B-BBEE and other relevant records.
• Communicate with clients, suppliers and service providers via email and telephone.
• Follow up on quotations, outstanding documents, orders and payments.
• Assist with procurement and supplier management.
• Maintain accurate electronic and physical filing systems.
• Capture and maintain company information, spreadsheets and databases.
• Assist with operational and logistical administration.
• Prepare basic reports and information for management.
• Monitor deadlines and ensure important administrative tasks are completed on time.
• Provide general administrative and operational support to management as required.

What We're Looking For

• Highly organised and detail-oriented.
• Proactive and able to identify what needs to be done without being instructed.
• Comfortable working independently.
• Able to manage confidential business information.
• Strong in written and verbal communication.
• Confident using Microsoft Word, Excel and Outlook.
• Comfortable researching information online and working with electronic documents.
• Able to work under pressure and meet deadlines.
• A problem-solver who is willing to learn and take ownership.
• Professional and comfortable communicating with clients and suppliers.

Requirements

• Grade 12 / Matric.
• 2-3 years' administrative experience preferred.
• Previous experience with tenders, RFQs, procurement or quotations will be an advantage.
• Strong computer literacy.
• Good Excel and Microsoft Office skills.
• Excellent attention to detail.
• Own reliable transport is advantageous.
• Candidates based in Benoni or surrounding areas will be preferred.
• Important: This is not a purely reception or filing-based administrative position. The successful candidate will be expected to take ownership of the company's administrative processes and become a key support function within the business.

Location: Benoni, Gauteng

Employment Type: Full-time