Tender Administrator

Talent Acquisition Consulting; Johannesburg; On-site; ZAR 223,200 - 334,800; Full time

Job summary

Talent Acquisition Consulting is looking for a Tender Administrator to support its Infrastructure Advisory and Business Development team in Bryanston, Gauteng. The role requires a proactive professional with a minimum of 5 years' experience in a consulting environment, strong organizational abilities, and proficiency in MS Office. Responsibilities include managing tender submissions, maintaining the Opportunity and Tender Management System, and providing general administrative support across departments. This position is crucial in ensuring compliance with internal quality management systems and delivering high-quality work.

Qualifications

• Minimum of 5 years’ relevant experience in a consulting or similar environment.
• Demonstrated experience compiling tenders for government entities.
• Ability to multitask and meet tight deadlines.

Responsibilities

• Provide administrative and research support to the Tenders and Business Development team.
• Manage the full tender submission process ensuring compliance.
• Liaise with internal teams, suppliers, and sub-consultants.

Skills

Organisational skills

Attention to detail

MS Office proficiency

Communication skills

Time management

Education

3-year tertiary qualification in Office Administration or related field

Tools

Adobe Acrobat

SharePoint

ProMan or similar systems

Job description

TENDER ADMINISTRATOR

Location: Bryanston, Gauteng
Reporting to: Junior Manager: Tenders and Business Development

A well-established consulting firm is seeking a highly organised and detail-oriented Tender Administrator to support its Infrastructure Advisory and Business Development team. This role is ideal for a proactive professional with strong administrative capabilities and proven experience in managing tender processes within a consulting or related environment.

Key Requirements

• A 3-year tertiary qualification in Office Administration or a related field
• Minimum of 5 years’ relevant experience in a consulting or similar environment
• Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities, including SANRAL
• Experience with tender submissions and/or Expressions of Interest (advantageous)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
• Knowledge of SharePoint and ProMan (or similar systems) advantageous
• Experience in preparing marketing materials (advantageous)
• Strong organisational skills with the ability to multitask and meet tight deadlines
• High level of accuracy and attention to detail
• Ability to work independently and collaboratively within a team
• Excellent interpersonal and communication skills
• Ability to take accurate meeting minutes
• Proficiency in English (written and verbal)

Special Requirements

• Valid driver’s licence and own reliable vehicle
• Willingness to work overtime when required

Key Responsibilities – Tender Administration

• Provide administrative and research support to the Tenders and Business Development team
• Identify and track relevant tender opportunities across various infrastructure sectors
• Maintain and update the Opportunity and Tender Management System (OTMS)
• Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards
• Coordinate tender documentation, including compliance documents, CVs, and project data
• Attend tender briefings and openings (virtual and in-person)
• Liaise with internal teams, suppliers, JV partners, and sub-consultants
• Maintain accurate tender trackers and reporting systems
• Assist with supplier onboarding, panel applications, and e-procurement registrations
• Ensure all documentation (e.g., B-BBEE, tax clearance) is current and properly archived
• Support the preparation of proposals and marketing-related content

Administration

• Provide general administrative support across departments
• Maintain filing systems (electronic and hard copy)
• Assist with project and financial administration
• Coordinate travel arrangements (flights, accommodation, car hire)

Quality Management

• Ensure compliance with internal Quality Management Systems (ISO 9001:2015, BMS, PMOG)
• Maintain accurate records and support quality assurance processes related to tenders

General

• Participate in ongoing professional development initiatives
• Perform ad hoc duties as required

What We’re Looking For

A self-motivated, reliable individual who thrives in a deadline-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high-quality work.

If you meet the above requirements and are ready to contribute to a dynamic and fast-paced environment, we invite you to apply.