Administrator- Business/ Office Support

Signa Opportunity; Gauteng; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Signa Opportunity in Gauteng is seeking an Office Administrator to provide administrative and operational support across the business, ensuring coordination between the office, workshop, and site teams. You will manage document control, assist with tender administration, coordinate procurement, and handle basic financial tasks such as quotes and invoices, while supporting a fast-paced team.

This role offers growth into roles like Office Manager or Project Administrator as you gain experience and

Qualifications

• Entry-level administrative experience in a fast-paced office.
• MS Office proficiency required.
• Organisational and filing skills.
• Exposure to procurement/tender processes is a plus.
• Ability to work with multiple stakeholders.

Responsibilities

• Document control and filing systems.
• Project and tender administration.
• Procurement support and supplier coordination.
• Basic financial administration (quotes & invoices).
• Team coordination and communication.

Skills

Attention to detail

Time management

Communication

Problem-solving

Multitasking

Education

Matric

Business Management qualification

Tools

Microsoft Word

Microsoft Excel

Outlook

Tender portals

Basic accounting tools

Job description

About the role

Provide administrative and operational support across the business, Ensure coordination between office, workshop, and site teams.

Responsibilities

• Document control and filing systems.
• Project and tender administration.
• Procurement support and supplier coordination.
• Basic financial administration (quotes & invoices).
• Team coordination and communication.

Training & Development

• Month 1: Office systems and document control.
• Month 2: Procurement and tender support.
• Week 3 onwards: Pricing, quotes, invoicing exposure.
• Months 3–6: Full admin responsibility and reporting.

Systems & Tools

• Microsoft Word, Excel, Outlook.
• Shared drives / document systems.
• Tender portals.
• Basic accounting tools.

Key Competencies

• Attention to detail.
• Time management.
• Communication.
• Problem-solving.
• Ability to multitask.

Working Conditions

• Office-based with workshop interaction.
• Fast-paced environment.
• Deadlines during tender submissions.

Growth Opportunities

• Office Manager.
• Project Administrator.
• Procurement Officer.
• Operations Coordinator.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Business Management qualification (advantage).
• MS Office proficiency.
• Strong organisational skills.