Junior Administrative Assistant

Neo Brokers (Pty) Ltd; Wes-Kaap; Sur place; ZAR 180 000 - 260 000; Plein temps

Résumé du poste

Neo Brokers (Pty) Ltd is seeking a motivated Junior Administrative Assistant to provide comprehensive administrative support across the business. You will help manage records, prepare documentation, and coordinate administrative processes to ensure smooth operations.

The role requires reliability, proactivity, and the ability to follow instructions. Strong organisational skills and basic computer literacy are essential, with room to learn and grow within the team.

Qualifications

• Grade 12 (Matric) qualification.
• Tertiary qualification preferable.
• 1–2 years of experience.
• Financial Service Industry experience preferable.
• Computer literacy, including Microsoft Word, Excel and Outlook.
• Good written and verbal communication skills.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Ability to maintain confidentiality when handling company information.
• Good time-management skills.
• Willingness to learn and take direction.
• Ability to complete assigned tasks independently and work as part of a team.
• Good follow-up and recordkeeping skills.

Responsabilités

• Provide general administrative support to management and the broader team.
• Assist with filing, document management and maintaining accurate company records.
• Prepare, format and update administrative documents, spreadsheets and reports.
• Handle general office correspondence, emails and administrative enquiries.
• Maintain organised electronic and physical filing systems.
• Assist with preparing and compiling banking documentation for submission.
• Maintain organised records of company bank accounts and related documentation.
• Assist with bank card requests and maintain an updated administrative register.
• Follow up on outstanding banking documentation and administrative queries.
• Assist with filing and recordkeeping of bank statements and other financial documents.
• Escalate banking-related queries or discrepancies to the relevant management representative.
• Perform administrative follow-ups as directed by management.
• Assist with collecting and compiling onboarding documentation for payment service providers and other third-party suppliers.
• Maintain organised records of supplier information, agreements and supporting documentation.
• Follow up on outstanding onboarding requirements and documentation.
• Assist with updating and maintaining the company's supplier database.
• Provide general administrative communication and coordination with service providers.
• Refer contractual, commercial or technical queries to the relevant management representative.
• Assist with ordering office stationery, supplies and company merchandise.
• Maintain records of office supplies and coordinate replenishment when required.
• Assist with administrative arrangements for company events.
• Assist with ordering and coordinating company-branded merchandise.
• Provide general administrative support to management and other departments when required.
• Perform other reasonable administrative duties assigned from time to time.

Connaissances

Organisational skills

Attention to detail

Verbal and written communication

Time management

Confidentiality

Team player

Willingness to learn

Follow-up skills

Formation

Grade 12 (Matric)

Tertiary qualification preferable

Outils

Microsoft Word

Excel

Outlook

Description du poste

Key Responsibilities

1. General Administration

• Provide general administrative support to management and the broader team.
• Assist with filing, document management and maintaining accurate company records.
• Prepare, format and update administrative documents, spreadsheets and reports.
• Handle general office correspondence, emails and administrative enquiries.
• Maintain organised electronic and physical filing systems.
• Assist with photocopying, scanning, printing and other general office duties.
• Ensure administrative tasks are completed accurately and within required deadlines.

2. Company Administration and Compliance Support

• Assist with preparing and compiling company documentation required for CIPC submissions.
• Assist with updating company records, including director information, company addresses and beneficial ownership documentation.
• Collect and organise supporting documentation required for company compliance processes.
• Maintain organised records of company registration documents and statutory information.
• Assist with administrative communication and follow-ups with relevant service providers and institutions.
• Assist with keeping company and banking documentation up to date.
• Refer queries requiring technical, legal or compliance input to the relevant management representative.

3. Banking and Financial Administration

• Assist with preparing and compiling banking documentation for submission.
• Maintain organised records of company bank accounts and related documentation.
• Assist with bank card requests and maintain an updated administrative register.
• Follow up on outstanding banking documentation and administrative queries.
• Assist with filing and recordkeeping of bank statements and other financial documents.
• Escalate banking-related queries or discrepancies to the relevant management representative.
• Perform administrative follow-ups as directed by management.

4. Supplier and Third-Party Administration

• Assist with collecting and compiling onboarding documentation for payment service providers and other third-party suppliers.
• Maintain organised records of supplier information, agreements and supporting documentation.
• Follow up on outstanding onboarding requirements and documentation.
• Assist with updating and maintaining the company's supplier database.
• Provide general administrative communication and coordination with service providers.
• Refer contractual, commercial or technical queries to the relevant management representative.

5. Office and Company Support

• Assist with ordering office stationery, supplies and company merchandise.
• Maintain records of office supplies and coordinate replenishment when required.
• Assist with administrative arrangements for company events.
• Assist with ordering and coordinating company-branded merchandise.
• Provide general administrative support to management and other departments when required.
• Perform other reasonable administrative duties assigned from time to time.

About the Role

We are looking for a motivated, organised and detail-oriented Junior Administrative Assistant to provide general administrative support across the business.

The successful candidate will assist with day-to-day administrative functions, maintaining accurate records, preparing and compiling documentation, coordinating administrative processes and following up on outstanding matters to support the smooth running of the company's operations.

The role requires someone who is reliable, proactive, willing to learn and able to follow instructions. The successful candidate should demonstrate good organisational skills, attention to detail and basic computer literacy.

The employee will work under the guidance and direction of management or the designated Head of Department and Executive Key Support team. While the role requires the ability to work independently on assigned administrative tasks, matters requiring decision-making, technical expertise, authorisation or management approval must be referred to the relevant person.

Previous experience in an administrative role is preferable.

Minimum Requirements and Skills

• Grade 12 (Matric) qualification.
• Tertiary Qualification preferable
• 1-2 years of experience
• Financial Service Industry experience preferable
• Computer literacy, including Microsoft Word, Excel and Outlook.
• Good written and verbal communication skills.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Ability to maintain confidentiality when handling company information.
• Good time-management skills.
• Willingness to learn and take direction.
• Ability to complete assigned tasks independently and work as part of a team.
• Good follow-up and recordkeeping skills.