IT Project Coordinator

RecruitMyMom; Gauteng; On-site; ZAR 120,000 - 210,000; Full time

Job summary

RecruitMyMom in Bedfordview, Gauteng, is seeking a dedicated administrative coordinator to support an IT project team on a fixed-term maternity cover contract. Working full-time from 08:00 to 17:00 in Johannesburg, you will manage records, deadlines, and project administration while ensuring tasks progress according to schedule.

You will coordinate meetings, chase deliverables with stakeholders, and maintain trackers, notes and summaries, providing reliable administrative support across

Qualifications

• Proven admin/co-ordination experience in IT or services.
• Ability to maintain spreadsheets, trackers and project records.
• Strong written and verbal communication; follow-up with stakeholders.
• Excellent organisational skills and attention to detail.
• Experience with meetings, minutes, and action tracking.

Responsibilities

• Maintain and update project trackers, schedules, records and docs.
• Monitor deadlines and progress; flag delays to management.
• Coordinate calendars, meetings; record notes and distribute action lists.
• Communicate with internal teams, clients, suppliers, and external stakeholders.
• Assist with basic project finance documentation (quotes, PO, invoices).

Skills

Administrative experience

Coordination

Communication

Attention to detail

Organisational skills

Education

Administration/Business Administration/Project Administration qualification

Tools

Microsoft Office

Job description

Bedfordview, South Africa | Posted on 09/11/2026

• State/Province Gauteng
• City/Town Bedfordview
• Country South Africa

Job Description

Working from 08:00 to 17:00 on a full time basis in Johannesburg, this fixed-term contract spanning approximately four to five months provides essential administrative and coordination support to an IT project team during a period of maternity cover.

The focus of this position centres on maintaining organised records, monitoring deadlines, and facilitating seamless project administration. By coordinating meetings, following up with diverse stakeholders on deliverables, and keeping project trackers current, this role ensures everyday operational tasks progress according to schedule.

Serving as a reliable administrative support pillar, the position assists with documentation checks, routine status updates, and basic project-related financial administration without requiring formal project management credentials.

Key Responsibilities

Maintain and update project trackers, schedules, records, and documentation to ensure information remains accurate and accessible.

Monitor deadlines, track outstanding tasks and progress updates, and upscale potential delays or issues requiring managerial input.

Coordinate calendars, schedule project meetings, prepare relevant documentation, record meeting notes, and distribute action lists.

Facilitate regular communication with internal teams, clients, suppliers, and external stakeholders to follow up on outstanding items.

Check project documentation for completeness, compile basic progress updates, and assist with project summaries and handovers.

Provide general administrative support to cross-departmental project workflows while ensuring compliance with established internal procedures.

Assist with collecting, organising, and tracking basic project-related financial documentation, including quotes, purchase orders, and invoices.

Requirements

Proven prior work experience in an administrative, coordination, office support, or similar role.

Demonstrated ability to maintain spreadsheets, trackers, schedules, and project records.

Sound written and verbal communication skills with the confidence to follow up with colleagues and stakeholders.

Strong organisational capabilities, high attention to detail, and the ability to work independently within established processes.

A relevant qualification in Administration, Business Administration, Project Administration, or a related field.

Experience in project administration, operations support, or coordination across multiple departments.

Experience coordinating meetings, taking minutes, and tracking action points.

Exposure to an IT, technical services, or client-service environment.

Familiarity with project management, workflow, or service-management systems.

Basic experience handling project-related financial documentation such as quotes, purchase orders, or invoices.

Required Software Skills

Microsoft Office (specifically Excel, Outlook, and Word)