Administrative Specialist - Project Support

Placements24; Benoni; Presencial; ZAR 201.000 - 312.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Provident fund

Professional development opportunities

Full-time on-site environment

Descripción de la vacante

Placements24 in Benoni, Gauteng, is seeking a highly organized Administrative Specialist to provide dedicated project support on-site. You will assist project managers with documentation, scheduling, and communications, ensuring accuracy and timely delivery.

The role offers full-time, on-site employment with growth opportunities in a dynamic, project-driven environment. Ideal candidates will have strong MS Office skills, meticulous attention to detail, and the ability to manage multiple tasks.

Formación

• Proven experience as Administrative Specialist, Project Administrator, or similar role supporting projects.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and basic project management software.
• Must be based in or willing to relocate to Benoni, Gauteng.

Responsabilidades

• Provide comprehensive administrative support to project managers and project teams throughout the project lifecycle.
• Manage and maintain project documentation with version control.
• Coordinate project meetings: scheduling, agendas, minute-taking, and action item tracking.
• Assist with project planning and scheduling to ensure timely completion of tasks.
• Manage project-related correspondence and communications with stakeholders.
• Track project expenses and assist with budget monitoring as required.
• Prepare and format project-related reports and presentations.
• Maintain both digital and physical project filing systems.

Conocimientos

Organizational skills

Time management

Communication

Independent worker

Team collaboration

Administrative support

Educación

Administrative qualification

Herramientas

Microsoft Office

Project management software

Descripción del empleo

About the Role

Our client, a leading organization in Benoni, Gauteng, is seeking a highly organized and motivated Administrative Specialist to provide dedicated project support. This role is vital for ensuring the efficient management and execution of various projects undertaken by the company. You will be responsible for a broad range of administrative tasks, including documentation management, scheduling, communication coordination, and general support to project managers and teams. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to thrive in a dynamic, project-driven environment. This on-site position offers a fantastic opportunity to contribute to significant projects and develop your administrative expertise within the Benoni business sector.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams throughout the project lifecycle.
• Manage and maintain project documentation, including reports, plans, and correspondence, ensuring version control.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and action item tracking.
• Assist with project planning and scheduling, ensuring timely completion of tasks.
• Manage project-related correspondence and communications, liaising with internal and external stakeholders.
• Track project expenses and assist with budget monitoring as required.
• Prepare and format project-related reports, presentations, and other documents.
• Maintain project filing systems, both digital and physical, ensuring information is easily accessible.
• Support the onboarding of new project team members with administrative requirements.
• Proactively identify and address administrative issues that may impact project timelines or deliverables.

Requirements

• Proven experience as an Administrative Specialist, Project Administrator, or similar role supporting projects.
• Exceptional organizational and time management skills, with a strong ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is a plus.
• Excellent written and verbal communication skills, with a high degree of accuracy.
• Ability to work independently and collaboratively within a project team environment.
• Proactive approach to problem-solving and a commitment to delivering high-quality support.
• Discretion in handling confidential project information.
• Adaptability to changing project needs and deadlines.
• A relevant administrative qualification or certification is advantageous.
• Must be based in or willing to relocate to Benoni, Gauteng.

Benefits

• Competitive annual salary based on qualifications and experience.
• Opportunity to work on diverse and impactful projects in Benoni.
• Professional development and training opportunities.
• Contribution to a provident fund.
• A supportive and collaborative work environment.
• Stable, full-time employment in a growing organization.