Administrator & Warehouse Coordinator

RecruitMyMom; Gauteng; On-site; ZAR 220,000 - 360,000; Full time

Job summary

RecruitMyMom in Edenvale, Gauteng, is seeking a dual-focused administrator with warehouse coordination experience for an initial 3-month fixed-term contract with potential extension. This role involves handling office administration, safety documentation, and active warehouse operations to ensure accurate inventory and compliant project sites.

The successful candidate will maintain health and safety files, coordinate trainings and inspections, manage stock movements, and liaise with contractors

Qualifications

• 2–3 years of proven experience in office administration, warehouse coordination, or a dual-function operational role.
• Strong organisational, planning, numerical, and stock control skills with high attention to detail.
• Certificate or Diploma in Administration, Logistics, Supply Chain, or a related field.

Responsibilities

• Office Administration & Compliance Support: Manage general office administration, filing systems, stationery inventory, and incoming communications via telephone and email; prepare documents such as quotations, invoices, and purchase orders; keep databases up to date.
• Health & Safety Management: Compile and maintain health and safety files for client contracts and project sites; monitor certification expiry dates; schedule medicals; coordinate training renewals; maintain audit-ready documentation.
• Asset & Equipment Servicing: Schedule annual inspections and servicing for warehouse equipment and safety systems; maintain service certificates and inspection reports.
• Warehouse & Inventory Coordination: Oversee daily inventory processes; GRV recording; coordinate stock picking, packing, dispatch, and regular stock takes.
• Logistics & Project Support: Coordinate stock movements between Cape Town and Johannesburg; track CBM deliveries; manage offloading and loading for projects.
• Operations & Contractor Liaison: Obtain quotations; schedule maintenance; manage casual labour; ensure warehouse housekeeping and safety standards.

Skills

Office administration

Warehouse coordination

Stock control

Planning

Numerical skills

Education

Certificate or Diploma in Administration, Logistics, Supply Chain

Tools

Microsoft Office Suite

Job description

Edenvale, South Africa | Posted on 19/10/2026

• Please note We know how much effort goes into every application. While we would love to respond to every one, the volume we receive makes this difficult. Our highest placement success is with candidates who have 3+ years of relevant experience. Parenting breaks don't count against you. If you have not heard from us within 21 days, we have been unable to move forward with your application for this role.
• State/Province Gauteng
• City/Town Edenvale
• Country South Africa

Job Description

A leading provider of industrial kitchen equipment offers a dual-focused position that combines administrative support with hands-on warehouse operations. You will be the pivotal communication point between office personnel, suppliers, customers, and warehouse teams to maintain structured record-keeping, accurate inventory, and efficient stock movements.Immediate start required. Initial 3-month fixed-term contract with potential for contract extension.

A core deliverable in this role involves managing health and safety documentation and compliance schedules for projects and client site requirements. This includes monitoring expiry dates for employee certifications, coordinating medical examinations, managing competency training, and arranging mandatory annual inspections for warehouse equipment and safety systems.

Key Responsibilities

Office Administration & Compliance Support: Manage general office administration, filing systems, stationery inventory, and incoming communications via telephone and email. Prepare documents such as quotations, invoices, and purchase orders as required, while keeping administrative databases up to date.

Health & Safety Management: Compile and maintain health and safety files for client contracts and project sites, ensuring safety policies, risk assessments, medical certificates, and compliance documentation remain current. Monitor certification expiry dates, schedule employee medicals, coordinate training renewals, and maintain a central register of all company compliance dates.

Asset & Equipment Servicing: Schedule and coordinate annual inspections and servicing for warehouse equipment and safety systems, including roller shutter doors, fire safety equipment, pallet stackers, lifting equipment, and first aid kits. Maintain all service certificates and inspection reports for audit readiness.

Warehouse & Inventory Coordination: Oversee daily inventory processes, including receiving, checking, labeling, and GRV recording of incoming stock on the MBC system. Coordinate stock picking, packing, dispatch activities, and regular stock takes to resolve discrepancies promptly.

Logistics & Project Support: Coordinate stock movements between Cape Town and Johannesburg, track CBM deliveries with transport providers, manage the offloading of CBM trucks, and oversee the allocation and loading of stock for specific projects.

Operations & Contractor Liaison: Manage relationships with service providers and contractors to obtain quotations and schedule maintenance. Book and manage casual labour when required and ensure warehouse housekeeping and safety standards are adhered to.

Requirements

2–3 years of proven experience in office administration, warehouse coordination, or a dual-function operational role.

Working knowledge of Occupational Health & Safety (OHS) requirements with the ability to build and maintain compliance files for client contracts and site access.

Demonstrated capability in monitoring compliance schedules, tracking certificate expiry dates, and coordinating equipment inspections.

Strong organisational, planning, numerical, and stock control skills with high attention to detail.

Certificate or Diploma in Administration, Logistics, Supply Chain, or a related field.

Valid driver's licence.

Required Software Skills

Microsoft Office Suite (Excel, Word, Outlook).