Invoicing Coordinator

JVR Software; Centurion; Presencial; ZAR 150.000 - 240.000; Jornada completa

Descripción de la vacante

JVR Software is seeking an accurate invoicing administrator to manage high volumes of invoices and stock records in a fast-paced environment. You will liaise with Warehouse and Finance teams to ensure precise billing and timely deliveries.

The role requires fluency in Afrikaans and English, strong numeracy, and meticulous attention to detail. Based in Centurion, on-site with standard finance processes and stock control responsibilities.

Formación

• Matric with exceptional Mathematics percentage.
• 3–4 years’ invoicing or finance administration experience.
• Hands-on experience with Sage 200 or Pastel Evolution.
• Proficient in Microsoft 365.
• Fluent in Afrikaans and English.
• Excellent numerical accuracy and attention to detail.

Responsabilidades

• Process up to 100 invoices per day with accuracy.
• Investigate stock discrepancies with Warehouse before invoicing.
• Coordinate warehouse invoice sign-offs, driver sheets and delivery records.
• Prepare supporting documents for credit notes and recalls.
• Resolve invoice and delivery queries efficiently.
• Maintain complete invoicing and administration records.
• Liaise with Bookkeeper and Debtors Clerk regarding payments.
• Maintain professional standards and stock control procedures.
• Take ownership of queries and ensure issues are resolved.

Conocimientos

Invoicing experience

High-volume processing

Numerical accuracy

Stock/batch-code awareness

Attention to detail

Microsoft 365

Afrikaans & English

Educación

Matric (with Mathematics)

Herramientas

Sage 200

Pastel Evolution

Descripción del empleo

Minimum requirements:

• Matric with an exceptional Mathematics %.
• 3–4 years’ experience in invoicing, sales administration or a similar finance environment.
• Hands-on experience with Sage 200 / Pastel Evolution.
• Proficient in Microsoft 365.
• Fluent in spoken and written Afrikaans and English.
• Excellent numerical accuracy and attention to detail.
• Experience with high-volume transaction processing.
• Strong stock and batch-code awareness.
• Ability to work efficiently under pressure and meet daily deadlines.

Duties and responsibilities:

• Process up to 100 invoices per day, ensuring accuracy of orders, pricing, quantities, customer details and daily sales order controls.
• Investigate stock discrepancies and incorrect or missing batch codes with the Warehouse team before invoicing.
• Coordinate warehouse invoice sign-offs, drivers’ sheets, petrol and toll records, proof of deliveries, missing signatures and redeliveries.
• Prepare supporting documentation for credit notes, update credit-note registers and reconcile product recalls.
• Resolve invoice and delivery queries efficiently.
• Maintain complete and accurate invoicing and administration records.
• Liaise with the Bookkeeper and Debtors Clerk regarding payment status.
• Maintain professional standards and adhere to financial and stock control procedures.
• Take ownership of queries and discrepancies, ensuring that issues are investigated and resolved rather than simply passed on.

Duties and responsibilities:

• Process up to 100 invoices per day, ensuring accuracy of orders, pricing, quantities, customer details and daily sales order controls.
• Investigate stock discrepancies and incorrect or missing batch codes with the Warehouse team before invoicing.
• Coordinate warehouse invoice sign-offs, drivers’ sheets, petrol and toll records, proof of deliveries, missing signatures and redeliveries.
• Complete café sales reconciliations and maintain daily beverage records.
• Prepare supporting documentation for credit notes, update credit-note registers and reconcile product recalls.
• Resolve invoice and delivery queries efficiently.Maintain complete and accurate invoicing and administration records.
• Liaise with the Bookkeeper and Debtors Clerk regarding payment status.
• Maintain professional standards and adhere to financial and stock control procedures.
• Take ownership of queries and discrepancies, ensuring that issues are investigated and resolved rather than simply passed on.