Invoicing Clerk

Dixie Recruitment; Mpumalanga; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Dixie Recruitment is seeking an Invoicing Clerk to support accurate order-to-cash processes and timely invoicing. You will generate local and export invoices, handle pro-forma and commercial bills, and ensure records are complete and auditable.

The role requires strong numeric ability, attention to detail, and proficiency in MS Office and ERP systems. Collaboration with Sales, Supply Chain, and Debtors is essential to maintain smooth operations.

Qualifications

• Grade 12 required.
• Advantageous tertiary qualification in business administration or accounting.
• Proficiency in accounting/ERP packages (sales module) is preferred.
• Minimum 3 years' invoicing and order processing experience.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and teamwork skills; problem solving and critical thinking.
• Strong numerical and administrative skills.
• Attention to detail and high accuracy.
• Able to learn quickly and adapt to new systems.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Generate and issue Local sales invoices according to pricing and warehouse shipments.
• Generate pro-forma invoices for Export sales per price lists and export terms.
• Generate and issue commercial invoices for Export sales as per price lists and terms.
• Expedite sales orders weekly with Supply Chain and Sales teams.
• Liaise with debtors on customers on stop supply.
• Check accuracy of all orders and proforma invoices before invoicing.
• Collaborate with internal teams to resolve issues and maintain smooth operations.
• Ensure all documents are filed, updated and accessible.
• Maintain a customer-focused approach in all actions.
• Scan documentation into relevant software for compliance/audit.
• Participate in stock takes as required.
• Perform other delegated tasks.

Skills

Communication skills

Team collaboration

Problem solving

Critical thinking

Numerical skills

Administrative skills

Attention to detail

Time management

Multitasking

MS Office

Education

Grade 12

Business/Accounting qualification (advantageous)

Tools

Microsoft Dynamics 365 Business Central

Job description

Invoicing Clerk

The role involves issuing invoices timeously and correctly, maintaining accurate records and handling queries professionally. With a strong focus on accuracy and attention to detail, the Invoicing Clerk plays a key role in ensuring smooth order-to-invoice operations and excellent customer service.

Purpose

To make sure orders are processed and invoiced correctly and on time.

Sales Administration

• Generate and issue Local sales invoices in accordance with approved pricing mechanisms and warehouse shipments.

• Generate pro-forma invoices for Export sales in accordance with quarterly price lists and the required export terms.

• Generate and issue commercial invoices for Export sales in accordance with quarterly price lists and the required export terms.

• Weekly expediting of sales orders with Supply Chain and Sales team.

• Liaise with debtors department pertaining to customers on stop supply.

• Check the accuracy of all orders and proforma invoices before final invoicing.

• Collaborate with internal teams to resolve issues and maintain smooth operations

• Ensure all documents are filing, updated and easily accessible

• Maintain a customer-focused approach in all decisions and actions

• Scanning of all necessary documentation into relevant software to support compliance and audit requirements.

• Participate in stock take as and when required.

• Perform relevant tasks and duties as may be delegated to you from time to time.

Desired Experience & Qualification

Grade 12

Advantageous -- relevant tertiary qualification in business administration/accounting

Proficiency in accounting/ERP packages -- sales module -- advantageous Dynamics 365 Business Central.

Minimum 3 years' experience in invoicing and order processing, preferably in FMCG and in export markets.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Excellent Communication and team collaboration skills, must be a problem solver and critical thinker.

Strong numerical and administrative skills

Strong attention to detail and high level of accuracy

Ability to learn quickly and adapt to new systems, processes and product knowledge

Excellent time management, multitasking skills and ability to work under pressure

Proven ability to perform in a fast-paced, high-volume environment