Invoicing Clerk

Exceed; Johannesburg; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Exceed Human Resource Consultants in Johannesburg seeks an invoicing administrator to prepare customer invoices, manage daily bulk invoices, and ensure accuracy in Pastel. You will scan and file documents, generate POD reports, and liaise with dispatch, sales and finance to maintain precise financial records.

The role requires 1–2 years of admin experience, strong organizational skills, and reliable transport. Flexibility with hours is valued to meet daily deadlines and corporate standards.

Qualifications

• 1-2 years' administrative experience.
• Computer literate.
• Strong administrative skills.
• Own reliable transport.
• Flexible working hours.
• Ability to work accurately and meet daily deadlines.

Responsibilities

• Prepare and generate customer invoices, ensuring accuracy and completeness.
• Prepare daily bulk invoices for dispatch.
• Scan processed invoices and save them to the server.
• Compile daily invoicing totals reports.
• Process credit notes and re-invoicing according to amended costings.
• Capture lot numbers and weights according to received slips.
• Scan signed proof of deliveries (PODs) into the OMS system.
• Ensure invoicing amounts are accurate on Pastel.
• Liaise with the dispatch, sales and finance departments.
• Prepare monthly POD reports.
• Perform general filing, housekeeping and administrative duties.
• Adhere to company policies, procedures and daily invoicing standards.

Skills

Administrative skills

Attention to detail

Time management

Team collaboration

Education

Matric

Tools

Pastel

Job description

Job Description:

• Prepare and generate customer invoices, ensuring accuracy and completeness.
• Prepare daily bulk invoices for dispatch.
• Scan processed invoices and save them to the server.
• Compile daily invoicing totals reports.
• Process credit notes and re-invoicing according to amended costings.
• Capture lot numbers and weights according to received slips.
• Scan signed proof of deliveries (PODs) into the OMS system.
• Ensure invoicing amounts are accurate on Pastel.
• Liaise with the dispatch, sales and finance departments.
• Prepare monthly POD reports.
• Perform general filing, housekeeping and administrative duties.
• Adhere to company policies, procedures and daily invoicing standards.

Qualifications:

• Matric.
• 1-2 years' administrative experience.
• Computer literate.
• Strong administrative skills.
• Own reliable transport.
• Flexible working hours.
• Ability to work accurately and meet daily deadlines.