Invoice Coordinator

Dante Personnel; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Dante Personnel seeks an experienced finance administrator focused on invoicing and sales support in a busy environment. You will manage warehouse invoicing processes, credit-note preparation, and liaison with the bookkeeper to track payments and status.

The role requires excellent numerical accuracy, speed, and a proactive approach to stock control and problem solving under pressure. Flexibility and eagerness to learn are essential.

Qualifications

• 3-4 years in invoicing, sales administration or a similar busy finance environment
• Sage 200/Pastel Evolution is non-negotiable
• Proficiency in Microsoft 365 required
• Exceptional numerical accuracy, speed; stock/batch awareness; able to manage pressure
• Professional, honest, reliable, flexible and eager to learn; respects financial and stock controls
• Coordinate warehouse invoice sign-off, drivers sheets, petrol/toll records, PODs, missing signatures and redeliveries
• Prepare supported credit-note packs, update credit-note registers and reconcile product recalls
• Resolve invoice and delivery queries; liaise with Bookkeeper and Debtors Clerk on payment status
• Must be able to work efficiently

Responsibilities

• Coordinate warehouse invoice sign-off, drivers sheets and related records
• Prepare credit-note packs and update credit-note registers
• Reconcile product recalls and handle missing signatures
• Resolve invoice and delivery queries and liaise with Bookkeeper on payment status

Skills

Invoicing experience

Sales administration

Numerical accuracy

Problem solving

Pressure management

Flexibility

Eager to learn

Tools

Sage 200

Pastel Evolution

Microsoft 365

Job description

Minimum requirements:

• 3-4 years in invoicing, sales administration or a similar busy finance environment. Sage 200/Pastel Evolution - non-negotiable Microsoft 365 proficiency Exceptional numerical accuracy, speed, stock/batch awareness and ability to manage pressure. Professional, honest, reliable, flexible and eager to learn respects financial and stock controls. Accuracy is non-negotiable Need people who enjoy solving problems, helping others and getting things done. Coordinate warehouse invoice sign-off, drivers sheets, petrol/toll records, PODs, missing signatures and redeliveries Prepare supported credit-note packs, update credit-note registers and reconcile product recalls. Resolve invoice and delivery queries; maintain complete records and liaise with the Bookkeeper and Debtors Clerk on payment status. Must be able to work efficiency