Invoicing & Creditors Clerk

Aaaa; Pretoria; On-site; ZAR 244,000 - 292,000; Full time

Job summary

Aaaa in Pretoria seeks a detail-oriented Invoicing & Recipients Clerk to manage invoicing, creditor accounting and reconciliations. You will ensure customer invoices are accurate and issued on time while maintaining precise supplier accounts and processing supplier invoices.

The ideal candidate will have strong numerical ability, excellent attention to detail and experience with invoicing, accounts payable and creditor reconciliations, including familiarity with accounting software such as Sage

Qualifications

• Grade 12 / Matric or equivalent.
• Experience with invoicing, creditors and accounts payable.
• Experience with supplier statements and reconciliations.
• Proficiency in MS Excel and accounting software.
• Strong numerical ability and attention to detail.
• Ability to work independently and meet deadlines.

Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Capture supplier invoices and reconcile them to PO and goods received.
• Maintain supplier accounts and perform creditor reconciliations.
• Process credit notes, debit notes and invoice adjustments as needed.
• Assist with month-end procedures and general ledger reconciliations.
• Collaborate with sales, procurement, operations and finance on billing.
• Respond to supplier queries and resolve account discrepancies.

Skills

Invoicing

Creditors

Accounts payable

Excel

SAGE Evolution

Data entry

Attention to detail

Time management

Communication

Independent worker

Month-end

Accounting software

Education

Relevant accounting/finance qualification or studies

Tools

SAGE Evolution

Pastel

Xero

QuickBooks

Job description

Pretoria
Invoicing & Creditors Clerk
R24 000 / month

Job Title: Invoicing & Creditors Clerk
Location: Pretoria

Job Overview:
We are looking for a detail-oriented and organised Invoicing & Creditors Clerk to manage the company’s invoicing function as well as creditor accounting and reconciliations.
The successful candidate will be responsible for ensuring that customer invoices are processed accurately and timeously, while also maintaining accurate supplier accounts, processing supplier invoices, performing creditor reconciliations, and assisting with accounts
payable and month-end procedures. The role requires strong numerical ability, attention to detail, good organisational skills, and the ability to identify and resolve discrepancies.

Key Responsibilities:
Invoicing & Billing
Prepare and issue customer invoices accurately and timeously.
Verify customer details, pricing, quantities, purchase orders and supporting documentation before invoicing.
Capture invoices and related information accurately on the company’s accounting/ERP system.
Ensure invoices are processed in accordance with company policies and customer requirements.
Process credit notes, debit notes and invoice adjustments when required.
Reconcile invoices against delivery notes, orders, contracts or other supporting documents.
Follow up on outstanding invoices and provide copies or supporting documentation to customers when requested.
Maintain accurate and up-to-date customer billing records.
Investigate and resolve customer invoicing discrepancies and billing queries.
Prepare invoicing reports and provide information to management when required.
Liaise with sales, procurement, operations and finance departments regarding billing matters.
Creditors / Accounts Payable
Capture and process supplier invoices accurately and timeously.
Ensure supplier invoices are supported by the relevant purchase orders, delivery notes, statements or other documentation.
Match supplier invoices to purchase orders and goods received documentation where applicable.
Allocate supplier invoices correctly to the relevant accounts, cost centres, projects or general ledger accounts.
Maintain accurate supplier account records.
Process supplier credit notes and adjustments.
Prepare supplier payment documentation and assist with payment runs.
Respond to supplier queries and resolve account discrepancies.
Ensure supplier accounts are kept up to date and properly supported.
Monitor outstanding supplier balances and identify overdue or disputed items.
Creditors Reconciliations
Perform monthly creditors reconciliations for assigned supplier accounts.
Reconcile supplier statements to the company’s accounting records.
Investigate and resolve differences between supplier statements and the accounting system.
Identify missing invoices, duplicate invoices, unallocated payments, credit notes or incorrect postings.
Ensure all reconciling items are followed up and cleared timeously.
Request outstanding invoices and supporting documentation from suppliers where required.
Maintain proper reconciliation schedules and supporting documentation.
Ensure creditor balances are accurate and complete before month-end close.
Accounting & Month-End
Assist with month-end creditor and finance procedures.
Ensure all invoices received before month-end are captured and correctly accounted for.
Assist with accruals and provisions relating to outstanding supplier invoices where required.
Assist with general ledger reconciliations relating to creditors and other relevant accounts.
Ensure transactions are correctly allocated to the appropriate accounts and cost centres.
Provide supporting documentation and information required for month-end reporting and audits.
Assist with resolving accounting discrepancies and correcting errors.
General Administrative Responsibilities
Maintain accurate and organised financial records.
Ensure all invoices, statements, reconciliations and supporting documentation are properly filed.
Liaise with suppliers, customers, sales, procurement, operations and finance departments.
Maintain confidentiality when handling financial and supplier information.
Follow company financial policies, procedures and internal controls.
Assist the finance department with general accounting and administrative duties as required.

Requirements:
Grade 12 / Matric or equivalent.
Previous experience in invoicing, creditors, accounts payable, or finance administration.
Practical experience performing creditors reconciliations.
Good understanding of basic accounting principles.
Experience processing supplier invoices and reconciling supplier statements.
Experience with SAGE Evolution.
Good working knowledge of Microsoft Excel.
Strong numerical and data-entry skills.
Excellent attention to detail and accuracy.
Good organisational and time-management skills.
Ability to investigate discrepancies and follow through until resolved.
Ability to work independently and meet deadlines.
Good written and verbal communication skills.
Experience with full creditors/accounting functions.
Experience with monthly creditor reconciliations and month-end processes.
Experience with accounting software such as Sage, Pastel, Xero, QuickBooks, or similar systems.
Previous experience in a finance department.
Relevant accounting/finance qualification or studies

Key Competencies:
High attention to detail and accuracy
Strong numerical and accounting ability
Good reconciliation and analytical skills
Organised and systematic approach to work
Ability to identify and resolve discrepancies
Good time management
Ability to work under pressure and meet deadlines
Strong communication and interpersonal skills
Accountability and reliability
High level of confidentiality and professionalism
Ability to work independently as well as part of a finance team

Performance Indicators:
Accurate and timeous processing of customer invoices.
Accurate and timeous processing of supplier invoices.
Supplier statements are reconciled regularly and accurately.
Creditor discrepancies identified and resolved promptly.
Accurate supplier account balances.
Minimal invoicing and accounting errors.
Month-end creditor procedures completed within required deadlines.
Proper supporting documentation maintained for all transactions and reconciliations.
Supplier and customer queries are resolved efficiently.
Compliance with company financial procedures and internal controls.

Posted 2026-10-13