Invoicing Clerk

RecruitMyMom; Stellenbosch Local Municipality; On-site; ZAR 112,000 - 167,000; Full time

Job summary

RecruitMyMom is seeking a detail‑oriented Invoicing Clerk to join our finance team in Stellenbosch. The role focuses on accurate preparation and processing of client invoices and provides general administrative support to invoicing.

The position is in-office, 08:30 to 17:00, Monday to Friday with micro flexible start times. Candidates should have Matric, relevant experience in logistics invoicing, and strong Excel and Google Workspace skills.

Qualifications

• Grade 12 with Mathematics and Accounting.
• 2-3 years of experience in a similar role within supply chain/logistics.
• Proficient in Google Workspace and MS Office.
• Experience with Shipshape and Sage Intacct advantageous.
• Bilingual Afrikaans and English.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to meet or exceed customer service expectations.
• Professional and positive attitude.
• Ability to work independently and at a fast pace.
• Strong multitasking with high attention to detail.

Responsibilities

• Draft and process high volumes of customer invoices in foreign currencies.
• Ensure adherence to invoicing procedures.
• Interpret and clarify invoicing policies.
• Liaise with clients to verify discrepancies and resolve billing issues.
• Ensure client invoicing deadlines are met daily/weekly/monthly.
• Provide input into client planning.
• Liaise with management to ensure client requirements are met.
• Attend client visits where necessary.
• Assist with development of new processes.
• Assist with seasonality changes e.g. Client info updates.
• Ensure all relevant information is complete to ensure tasks are done accurately.
• General administrative duties as needed.
• Prepare and assist with audits.

Skills

Attention to detail

Time management

Communication

Multitasking

Independent worker

Bilingual English/Afrikaans

Education

Grade 12 with Mathematics and Accounting

Relevant tertiary education (advantage)

Tools

Google Workspace

MS Office (Excel)

Shipshape

Sage Intacct

Job description

Bottelary Road, Stellenbosch, South Africa

A well-established organisation within the logistics and transport sector is looking to appoint a detail-oriented Invoicing Clerk to join its finance team. The suitable candidate will be responsible for the accurate preparation and processing of client invoices, while providing general administrative support to the invoicing function.This is a full-time in office role working 08h30 - 17h00, Monday to Friday, offering micro flexible hours in terms of start and finish times.

Responsibilities

Draft and process high volumes of customer invoices in foreign currencies.

Ensure adherence to proper invoicing procedures.

Interpret and clarify invoicing policies.

Liaise with clients to verify discrepancies and resolve clients billing issues.

Ensure client invoicing deadlines are met daily/weekly/monthly.

Provide input into client planning.

Liaise with management to ensure client requirements are met.

Attend client visits where necessary.

Assist with development of new processes.

Assist with seasonality changes e.g. Client info updates.

Ensure all relevant information is complete to ensure tasks at hand are done accurately.

General administrative duties as needed.

Prepare and assist with audits.

Requirements

• Grade 12 / Matric with Mathematics and accounting as subjects.
  
• Relevant tertiary education will be an advantage.
  
• 2 -3 Years’ experience in a similar role within the Supply Chain and Logistics environment.
  
• Proficient computer literacy, particularly in Google Workspace and MS Office (Excel)
  
• Experience with Shipshape and Sage Intacct will be advantageous
  
• Must be bilingual, with the ability to understand, write, and speak Afrikaans and English fluently
  
• Excellent organisational and time management skills
  
• Strong communication and interpersonal skills
  
• Ability to meet or exceed customer service expectations
  
• Professional and positive attitude
  
• Ability to work independently and at a fast pace due to the nature of the business
  
• Strong multitasking ability with the capacity to prioritise daily workloads
  
• Meticulous with a high level of attention to detail