Invoicing Clerk

FreeRecruit; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

FreeRecruit in Pretoria is seeking an Invoicing Clerk to manage the company’s invoicing process, ensuring invoices are accurate, complete, and issued on time. You will collaborate with Finance, Sales, Customer Service, Procurement, and Operations teams to maintain precise billing records.

The role requires strong numerical skills, attention to detail, and proficiency in Excel and Sage Evolution, along with the ability to work independently and meet deadlines.

Qualifications

• Grade 12 / Matric or equivalent.
• Experience in invoicing or accounts administration.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with Sage Evolution preferred.
• Strong numerical and data-entry skills.
• Excellent attention to detail.
• Good written and verbal communication.

Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Verify customer details, pricing, and purchase orders before invoicing.
• Capture invoices on the accounting system.
• Process credit notes, debit notes, and invoice adjustments.
• Reconcile invoices against delivery notes, orders, contracts, or other documents.
• Follow up on outstanding invoices and provide copies or supporting documentation.
• Maintain up-to-date customer billing records.
• Assist with accounts receivable reconciliations and month-end procedures.
• Liaise with sales, procurement, operations, and finance on billing matters.
• Ensure confidentiality and accuracy when handling financial information.

Skills

Attention to detail

Numerical ability

Time management

Problem solving

Customer service

Confidentiality

Work under pressure

Teamwork

Communication

Education

Grade 12 / Matric

Tools

Microsoft Excel

Sage Evolution

Job description

Job Title: Invoicing Clerk
Location: Pretoria

Job Overview:
We are looking for a detail-oriented and organised Invoicing Clerk to manage the company’s invoicing process and ensure that invoices are accurate, complete, and issued on time.
The successful candidate will work closely with the Finance and Accounts Receivable, Sales and Customer Service, Procurement and Customers and Operations and Logistics teams to maintain accurate billing records and assist with accounts receivable administration.

Key Responsibilities

• Prepare and issue customer invoices accurately and timeously.
• Verify customer details, pricing, quantities, purchase orders, and supporting documentation before invoicing.
• Capture invoices and related information accurately on the company’s accounting or invoicing system.
• Process credit notes, debit notes, and invoice adjustments when required.
• Ensure invoices comply with company policies and customer requirements.
• Reconcile invoices against delivery notes, orders, contracts, or other supporting documents.
• Follow up on outstanding invoices and provide copies or supporting documentation to customers when requested.
• Maintain accurate and up-to-date customer billing records.
• Investigate and resolve invoicing discrepancies and customer billing queries.
• Assist with accounts receivable reconciliations and month-end procedures.
• Prepare invoicing reports and provide information to management when required.
• Maintain proper filing of invoices and supporting documentation.
• Liaise with sales, procurement, operations, and finance departments regarding billing matters.
• Ensure confidentiality and accuracy when handling financial information.
• Perform general administrative and finance-related duties as required.

Requirements

• Grade 12 / Matric or equivalent.
• Previous experience in invoicing, accounts administration, finance, or a similar role.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Experience with Sage Evolution will be an advantage.
• Good numerical and data-entry skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to work independently and meet deadlines.
• Good written and verbal communication skills

Key Competencies

• Accuracy and attention to detail
• Numerical ability
• Organisation and time management
• Problem-solving skills
• Customer service orientation
• Confidentiality and professionalism
• Ability to work under pressure
• Teamwork and communication

Performance Indicators

• Accurate and timely issuing of invoices
• Low rate of invoicing errors
• Timely resolution of billing queries
• Accurate maintenance of customer accounts
• Compliance with invoicing procedures
• Meeting month-end invoicing deadlines