Invoicing Clerk

BevCo; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

BevCo in Durban is seeking an Invoicing Clerk to manage data entry and invoicing processes. You will ensure accuracy by reconciling invoices with orders and delivery notes, while supporting accounts payable/receivable and general accounting tasks.

The role requires meticulous attention to detail, strong organizational skills, and proficiency with accounting software. Logistics experience is advantageous.

Qualifications

• Grade 12 with Accounting.
• Identification of accounting procedures and principles.
• Experience with standard invoicing cycles is preferred.

Responsibilities

• Data capture of orders and invoice information daily.
• Reconcile invoices with purchase orders and delivery notes.
• Generate and issue invoices based on sales orders or service agreements.
• Assist with payment processing and recording of payments received.
• Maintain organized records of invoices, payments, and related documents.
• General admin tasks such as filing and copying.
• Investigate and resolve discrepancies in invoices or payments.
• Communicate billing and payment matters with internal teams and external parties.
• Generate reports on invoices, payments, and outstanding balances; support audits and financial statements.

Skills

Attention to detail

Organization

Computer skills

Mathematical skills

Problem solving

Time management

Education

Grade 12 with Accounting

Tools

Accounting software

Job description

INVOICING CLERK

Supply Chain

An invoicing clerk is responsible for accurately preparing, processing, and managing invoices, ensuring timely and correct billing for goods or services. They maintain financial records, reconcile discrepancies, and often support accounts payable or receivable functions. This role requires strong attention to detail, organizational skills, and the ability to work with accounting systems and software.

Job Purpose

To ensure invoices and orders correspond to facilitate receipt of incoming monies.

Key Accountabilities and Outputs

Data Entry

Data capture of orders on a daily basis

Inputting invoice information into accounting systems, ensuring accuracy and completeness of records.

Invoice Generation

Creating and issuing invoices to customers or clients based on sales orders, contracts, or service agreements.

Reconciliation

Comparing invoices with purchase orders, delivery notes, and other relevant documents to verify accuracy.

Payment Processing

Assisting with the processing of payments, including recording and reconciling payments received.

Record Keeping

Maintaining organized and accurate records of all invoices, payments, and related documents.

General administrative functions, such as filing, copying, etc

Discrepancy Resolution

Investigating and resolving any discrepancies or issues related to invoices or payments.

Communication

Communicating with internal teams (sales, customer service) and external parties (customers, vendors) regarding billing and payment matters.

Reporting

Generating reports on invoices, payments, and outstanding balances as needed.

General

• Assisting with the preparation of financial statements.
• Supporting the audit process.
• Contributing to process improvements within the accounts department.

Qualifications And Experience

• Grade 12 with Accounting
• Minimum 3-years Work Experience
• Experience with accounts payable, accounts receivable, or general accounting procedures required
• Experience In Logistics Essential
• Experience in FMCG advantageous

Key Qualities

• Attention to Detail: Essential for ensuring accuracy in invoice processing and record-keeping.
• Organizational Skills: Ability to manage a high volume of invoices and maintain organized records.
• Computer Skills: Proficiency in using accounting software, spreadsheets, and other relevant software.
• Mathematical Skills: Ability to perform calculations and understand basic accounting principles.
• Problem-Solving Skills: Ability to identify and resolve discrepancies and issues related to invoices.
• Time Management: Ability to prioritize tasks and meet deadlines.

Behavioural Competencies

• Accountability
• Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track.
• Takes full responsibility for own actions and outcomes, including mistakes.
• Always acts in the company’s best interest, regardless of whether it is difficult or unpopular.
• Self motivated and outcome driver