Hybrid Events Coordinator & Executive Assistant

Assegai Recruitment; South Africa; Hybrid; ZAR 180,000 - 360,000; Full time

Job summary

Assegai Recruitment in Gauteng is seeking a highly organised Events Coordinator and Executive Assistant to provide day-to-day admin support, coordinate diaries, meetings and client events. The role blends on-site venue management with off-site client liaison in a hybrid setup, offering opportunities to shape memorable events for corporate clients.

Strong planning, discretion and communication are essential to manage multiple stakeholders and confidential information.

Qualifications

• Demonstrated experience in executive assistance, senior administration or a comparable coordination role.
• Strong written and verbal communication skills.
• Strong computer literacy and the ability to learn new technology.
• Ability to work independently while balancing requests from several people.
• Experience organising events, conferences or client functions.
• Attention to detail and discretion.

Responsibilities

• Provide day-to-day administrative support to approximately four team members.
• Coordinate diaries, meetings and appointments, ensuring arrangements are communicated clearly.
• Prepare and format correspondence, presentations, meeting documents and other business materials.
• Maintain accurate records, contact lists and electronic filing systems.
• Track agreed actions and deadlines, following up to ensure tasks are completed.
• Assist with travel and accommodation arrangements where required.
• Handle confidential information professionally and discreetly.
• Support event delivery and resolve practical issues as they arise.
• Track event expenditure against approved budgets and assist with post‑event administration and feedback.

Skills

Executive assistance

Senior administration

Coordination

Client liaison

Event coordination

Communication skills

Job description

Assegai Recruitment in Gauteng is seeking a highly organised Events Coordinator and Executive Assistant to provide day-to-day admin support, coordinate diaries, meetings and client events. The role blends on-site venue management with off-site client liaison in a hybrid setup, offering opportunities to shape memorable events for corporate clients.

Strong planning, discretion and communication are essential to manage multiple stakeholders and confidential information.