Hybrid Administrative Coordinator | Organized & Proactive

Placements24; Sandton; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Office in Sandton

Job summary

Placements24 in Sandton, Gauteng, is seeking an Administrative Coordinator to manage daily office operations, coordinate calendars, and support staff. This role offers a hybrid work arrangement at our client’s Sandton location, with opportunities to streamline processes and improve efficiency.

The ideal candidate will be highly organized, proactive, with strong communication and discretion, comfortable handling confidential information, and able to work independently and in a team.

Qualifications

• Proven experience as Administrative Coordinator, Office Manager or similar role.
• Exceptional organizational skills and ability to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Discretion and ability to handle sensitive and confidential information.
• High school diploma required; relevant tertiary qualification is advantageous.
• Experience with project coordination or event planning is a plus.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor and a commitment to high-quality work.

Responsibilities

• Coordinate and oversee daily administrative functions and office procedures.
• Manage complex calendars, schedule meetings, and organize appointments for multiple stakeholders.
• Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism.
• Maintain and update electronic and physical filing systems, ensuring data integrity.
• Prepare and proofread documents, reports, and presentations for clarity and accuracy.
• Manage office supplies inventory, order necessary items, and maintain vendor relationships.
• Act as a point of contact for visitors and address inquiries efficiently.
• Support staff with various administrative needs and requests.
• Assist with travel arrangements and expense report processing.
• Ensure the office environment is well-organized, functional, and presentable.

Skills

Organizational skills

Multitasking

Written & verbal communication

Discretion & confidentiality

Proactive attitude

Ability to work independently

Team collaboration

Education

High school diploma

Relevant tertiary qualification (advantageous)

Tools

Microsoft Office Suite

Job description

Placements24 in Sandton, Gauteng, is seeking an Administrative Coordinator to manage daily office operations, coordinate calendars, and support staff. This role offers a hybrid work arrangement at our client’s Sandton location, with opportunities to streamline processes and improve efficiency.

The ideal candidate will be highly organized, proactive, with strong communication and discretion, comfortable handling confidential information, and able to work independently and in a team.