Senior Office & Operations Coordinator (Hybrid)

Placements24; Sandton; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work

Health benefits

Professional development

Generous leave policy

Performance-based incentives

Job summary

Placements24 in Sandton is seeking a highly organized Senior Office Administrator to support consultants and management. This role combines in-office collaboration with remote work, managing daily operations and complex calendars.

You will prepare documents, coordinate travel, handle vendor relations, onboarding, and events, while maintaining confidentiality and professional standards in a fast-paced consulting environment.

Qualifications

• Proven experience as an Office Administrator, Administrative Manager, or similar role.
• Advanced proficiency in Microsoft Office Suite and familiarity with project management software is a plus.
• Excellent written and verbal English communication with strong business etiquette.
• Exceptional organizational and time-management abilities with the capacity to prioritize tasks.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage and coordinate daily office operations, ensuring a smooth and efficient workflow.
• Oversee the scheduling of meetings, appointments, and manage complex calendars for multiple team members.
• Prepare, edit, and proofread professional documents, reports, and presentations with a high degree of accuracy.
• Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of important information.
• Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness.
• Assist with the onboarding process for new employees, preparing necessary documentation and orientation materials.
• Coordinate travel arrangements for staff, including flights, accommodation, and transportation.
• Support the planning and execution of office events, client meetings, and workshops.
• Handle office reception duties, greeting visitors professionally and managing incoming communications.
• Ensure a consistently presentable and functional office environment.
• Maintain a high level of confidentiality regarding sensitive company information.

Skills

Office administration

Administrative management

Time management

Organization

Communication skills (English)

Discretion

Independent work

Problem solving

Attention to detail

Confidentiality

Tools

Microsoft Office Suite

Project management software

Job description

Placements24 in Sandton is seeking a highly organized Senior Office Administrator to support consultants and management. This role combines in-office collaboration with remote work, managing daily operations and complex calendars.

You will prepare documents, coordinate travel, handle vendor relations, onboarding, and events, while maintaining confidentiality and professional standards in a fast-paced consulting environment.