Hybrid Administrative Coordinator — Events & Logistics

Placements24; Polokwane; Hybrid; ZAR 250,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Training & development

Travel opportunities

Collaborative team environment

Job summary

Placements24 in Polokwane is seeking an energetic Administrative Coordinator to support its events team. You will manage logistics, venue bookings, vendor liaison, budgets, and on-site operations for a wide range of client events, from corporate functions to large public gatherings.

This hybrid role balances remote coordination with in-office collaboration and requires strong organizational, communication, and multitasking skills to ensure timely delivery and client satisfaction.

Qualifications

• Experience in administrative or event coordination roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication in English.
• Ability to work in a hybrid model balancing remote and in-office work.
• Experience with budgets and vendor negotiation is advantageous.

Responsibilities

• Coordinate event logistics, including venue booking, vendor management, and supplier liaison.
• Prepare and distribute event documentation such as proposals, contracts, and timelines.
• Manage event budgets, track expenses, and process invoices and payments.
• Maintain organized records of event communications and contacts.
• Schedule and coordinate meetings for the events team and clients.
• Assist with creation of event marketing materials and promotional content.
• Provide on-site support during events and manage guest lists and flow.
• Source and manage inventory of event supplies and promotional items.
• Conduct post-event analysis and gather feedback for reports.
• Liaise with clients to understand needs and ensure successful delivery.

Skills

Event coordination

Administrative coordination

Time management

Communication

Budget management

Vendor negotiation

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

Placements24 in Polokwane is seeking an energetic Administrative Coordinator to support its events team. You will manage logistics, venue bookings, vendor liaison, budgets, and on-site operations for a wide range of client events, from corporate functions to large public gatherings.

This hybrid role balances remote coordination with in-office collaboration and requires strong organizational, communication, and multitasking skills to ensure timely delivery and client satisfaction.