HR Administrator & Payroll Assistant

Placements24; Bloemfontein; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund

Annual bonus opportunities

Annual leave

Training & development

Job summary

Placements24 is seeking a meticulous HR Administrator & Payroll Assistant for a Bloemfontein educational institution. You will handle payroll processing, maintenance of employee records, and benefits administration, ensuring accuracy and compliance.

You will support recruitment, onboarding, and HR reporting, while upholding confidentiality and delivering professional service to staff and management in a stable, service-driven environment.

Qualifications

• National Diploma or Certificate in HR management, payroll, or related field.
• 2–3 years HR admin experience with payroll exposure.
• Proficient in MS Office and payroll software.

Responsibilities

• Process monthly payroll accurately and on time.
• Maintain employee records with confidentiality.
• Administer benefits enrollment and changes.
• Coordinate interviews and prepare offer letters.
• Manage onboarding and offboarding documentation.
• Respond to HR/payroll inquiries professionally.
• Assist in HR reports and audit documentation.
• Schedule HR meetings and maintain filing system.
• Ensure compliance with SA labour laws and policies.
• Provide general admin support to HR.

Skills

Payroll processing

Record keeping

MS Office Suite

Communication

Confidentiality

Education

National Diploma or Certificate in HRM/Payroll

Tools

VIP Payroll

Sage Payroll

HRIS

Job description

About the Role

Our client, a reputable educational institution in Bloemfontein, Free State , requires a meticulous HR Administrator & Payroll Assistant to support the HR department. This role is fundamental to the smooth operation of HR functions, focusing on precise record-keeping, efficient payroll processing, and providing essential administrative support to staff and management. The ideal candidate will be highly organized, possess strong administrative skills, and have a foundational understanding of HR processes and payroll systems. This is an excellent opportunity for an individual looking to build their career in Human Resources within a stable and impactful sector.

Key Responsibilities

• Assist with the accurate and timely processing of the monthly payroll, ensuring all employee data is up-to-date and compliant with legislation.
• Maintain employee records, both physical and digital, ensuring accuracy, completeness, and confidentiality.
• Administer employee benefits programs, including enrollment, changes, and inquiries regarding medical aid, pensions, and other benefits.
• Support the recruitment process by coordinating interviews, conducting reference checks, and preparing offer letters.
• Manage the onboarding and offboarding process for new and departing employees, ensuring all necessary paperwork is completed.
• Respond to employee inquiries regarding HR policies, procedures, and payroll-related matters in a professional and timely manner.
• Assist in the preparation of HR reports and documentation for management and external audits.
• Schedule HR meetings, take minutes, and manage the HR department's filing system.
• Ensure compliance with relevant South African labor laws and institutional policies.
• Provide general administrative support to the HR department as required.

Requirements

• National Diploma or Certificate in Human Resources Management, Payroll Administration, or a related field.
• Minimum of 2-3 years of experience in an HR administrative role, with exposure to payroll processing.
• Proficiency in MS Office Suite (Word, Excel, Outlook), with intermediate Excel skills being essential.
• Experience with payroll software (e.g., VIP, Sage) and HRIS systems is highly desirable.
• Solid understanding of South African labor law and payroll regulations.
• Exceptional organizational skills and a keen eye for detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive attitude and ability to work effectively under pressure and meet deadlines.

Benefits

• Competitive entry-level salary package.
• Contribution towards medical aid and pension fund.
• Annual performance bonus opportunities.
• Generous paid time off and institutional holidays.
• Opportunities for training and development in HR and payroll.
• Stable work environment within a respected educational institution in Bloemfontein.
• Access to institutional facilities and resources.
• Supportive team and management structure.
• Career advancement pathways within the HR function.