HR Administrator & Payroll Clerk

Placements24; Paarl; On-site; ZAR 240,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Broad HR exposure

Pension fund contribution

Medical aid assistance

Annual leave days

Training and development

Stable employment

Job summary

Placements24 is seeking an organized HR Administrator and Payroll Clerk in Paarl, Western Cape. The role focuses on maintaining employee records, assisting with payroll, and providing admin support to the HR team in a local on-site office.

The ideal candidate will have HR/payroll knowledge, strong attention to detail, and ability to handle confidential information with discretion. Growth opportunities and a supportive team environment are offered.

Qualifications

• Proven experience in HR administration and payroll support.
• Solid understanding of HRIS and payroll processes.
• Attention to detail and accuracy in data handling.

Responsibilities

• Maintain accurate and up-to-date employee records in the HRIS.
• Assist with monthly payroll processing, ensuring accuracy and timely submission.
• Generate HR reports (headcount, leave, etc.) as required.
• Manage onboarding and offboarding administration with proper documentation.
• Process data changes for hires, terminations, promotions and salary adjustments.
• Respond to employee queries regarding HR policies, payroll and benefits.
• Assist with administration of employee benefits (medical aid and retirement funds).
• Support HR team with scheduling meetings and handling correspondence.
• Ensure compliance with SA labor laws and company policies on record-keeping and payroll.
• Assist in recruitment by posting job ads and screening CVs.

Skills

HRIS proficiency

MS Office Suite

Attention to detail

Communication skills

Data entry accuracy

Education

HR/Payroll qualification

Tools

Payroll software

HRIS

Excel

Job description

About the Role

Our client is seeking an organized and detail-oriented HR Administrator and Payroll Clerk to support their HR department in Paarl, Western Cape. This role is integral to ensuring the smooth functioning of HR operations, including maintaining accurate employee records, assisting with payroll processing, and providing administrative support to the HR team. The ideal candidate will have a strong understanding of HR processes and payroll administration, with excellent attention to detail. This position requires a dedicated on-site presence in our Paarl office, offering direct interaction with employees and management. We are committed to providing a supportive environment where administrative excellence is valued and contributes to overall company success.

Key Responsibilities

• Maintain accurate and up-to-date employee records in the HR Information System (HRIS).
• Assist with the preparation and processing of monthly payroll, ensuring accuracy and timely submission.
• Generate HR reports as required, including headcount reports, leave reports, and other relevant data.
• Manage employee onboarding and offboarding administration, ensuring all documentation is completed accurately.
• Process employee data changes, such as new hires, terminations, promotions, and salary adjustments.
• Respond to employee queries regarding HR policies, payroll, and benefits in a timely and professional manner.
• Assist with the administration of employee benefits programs, such as medical aid and retirement funds.
• Support the HR team with various administrative tasks, including scheduling meetings and managing correspondence.
• Ensure compliance with relevant South African labor laws and company policies related to record-keeping and payroll.
• Assist in the recruitment process by posting job advertisements and screening CVs.

Requirements

• A relevant qualification in Human Resources, Payroll Administration, or a related field.
• A minimum of 1-3 years of experience in an HR administrative role or as a Payroll Clerk.
• Proven experience with payroll processing and administration.
• Proficiency in using HRIS software and MS Office Suite (Word, Excel, Outlook).
• Strong understanding of basic HR principles and South African labor law.
• Excellent attention to detail and accuracy in data entry and processing.
• Good organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive attitude and willingness to learn and take on new responsibilities.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to gain broad exposure within an HR department.
• Supportive team environment in Paarl.
• Pension fund contribution.
• Medical aid assistance.
• Annual leave days.
• Training and development opportunities.
• Stable employment with a reputable company.