Hospitality Event Coordinator

Placements24; Centurion; Hybrid; ZAR 180,000 - 270,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Professional development

Job summary

Placements24 is seeking a creative and highly organized Hospitality Event Coordinator to plan and execute memorable events, from intimate gatherings to large functions. This role blends remote planning with on-site coordination to ensure flawless delivery and guest experiences.

You will collaborate with clients to understand their vision, manage budgets and timelines, coordinate with vendors and venues, and lead the team to deliver exceptional events in the vibrant hospitality sector.

Qualifications

• Proven experience as an Event Coordinator in hospitality.
• Strong organizational and project management skills; able to manage multiple events.
• Excellent communication and client-relations skills; meticulous attention to detail.
• Familiarity with event planning software and virtual collaboration tools.

Responsibilities

• Plan, organize, and execute hospitality events (corporate, weddings, private parties).
• Define objectives, themes, budgets, and logistics with clients.
• Coordinate with vendors, catering staff, and venues to meet high standards.
• Create event timelines and run sheets; supervise on-site execution.
• Manage budgets, track expenses, and ensure profitability.
• Collect client feedback for continuous improvement.

Skills

Organization

Project management

Client relations

Communication

Tools

Event planning software

Virtual collaboration tools

Job description

About the Role

Our client is seeking a creative and highly organized Hospitality Event Coordinator to manage and execute memorable events. This role involves a blend of remote planning and on-site coordination, ensuring that every event from intimate gatherings to larger functions runs seamlessly. You will work closely with clients to understand their vision and bring it to life, managing all logistical aspects from concept to completion. The ideal candidate is passionate about creating unique experiences and possesses excellent project management skills within the vibrant hospitality sector.

Key Responsibilities

• Plan, organize, and execute a variety of hospitality events, including corporate functions, weddings, and private parties.
• Collaborate with clients to define event objectives, themes, budgets, and logistical requirements.
• Coordinate with vendors, catering staff, and venue management to ensure all event elements are delivered to the highest standard.
• Develop detailed event timelines and run sheets, overseeing on-site execution for a flawless guest experience.
• Manage event budgets, track expenses, and ensure profitability for each event.
• Conduct post-event evaluations and gather client feedback for continuous improvement.

Requirements

• Proven experience as an Event Coordinator or similar role within the hospitality industry.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with a knack for client relations.
• Familiarity with event planning software and virtual collaboration tools.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A passion for delivering exceptional event experiences and meticulous attention to detail.

Benefits

• Competitive salary and potential for event-based bonuses.
• Health, dental, and vision insurance benefits.
• Opportunities to work on diverse and exciting events.
• A dynamic work environment with a collaborative team.
• Access to professional development resources in event management.