Executive Secretary (Remote)

Placements24; Stellenbosch; Hybrid; ZAR 360,000 - 500,000; Full time

Benefits offered by this job

Medical aid

Pension

Generous annual leave

Remote work flexibility

Professional development

Job summary

Placements24 is assisting a renowned legal firm in Paarl, Western Cape, to recruit an Executive Secretary for a fully remote, full-time role. You will support senior partners with complex calendars, travel, and confidential communications while maintaining high standards of discretion and professionalism from a remote SA-based setting.

The role requires exceptional organizational skills, mastery of Microsoft Office and legal software, and a proactive, self-driven approach to direct, independent

Qualifications

• Minimum of 6 years of experience as an Executive Secretary or similar role, preferably in a legal environment.
• Proven ability to manage complex schedules and coordinate travel for senior professionals.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle highly confidential information with absolute discretion.
• Proactive, self-starter with the ability to work independently and efficiently in a remote setting.

Responsibilities

• Manage the diaries and appointments of senior partners with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Draft, review, and edit correspondence, legal documents, and other critical communications.
• Handle confidential client information and sensitive firm matters with the utmost discretion.
• Prepare for meetings, including circulating agendas, compiling relevant documents, and taking minutes.
• Act as a key liaison between partners, clients, and other stakeholders.
• Manage filing systems, both physical and digital, ensuring information is easily retrievable.
• Process expense reports and assist with billing-related tasks.
• Conduct research and gather information as required by partners.
• Anticipate needs and proactively address potential issues to ensure smooth operations.

Skills

Executive support

Scheduling

Organization

Microsoft Office

Legal software

Communication

Discretion

Remote work

Tools

Microsoft Office Suite

Legal software

Job description

About the Role

Our client, a renowned legal firm in the picturesque town of Paarl, Western Cape , is seeking an accomplished Executive Secretary to join their team. This is a fully remote, full-time position, providing the flexibility to work from any location within South Africa. The successful candidate will provide high-level administrative and secretarial support to senior partners, managing complex schedules, confidential communications, and travel arrangements. We are looking for a highly organized, discreet, and professional individual with exceptional communication skills and a proactive approach. Your ability to anticipate needs, manage priorities effectively, and maintain confidentiality will be crucial to this role. This is an excellent opportunity to contribute your expertise to a prestigious legal practice while enjoying the benefits of remote work. We seek a dedicated professional committed to excellence.

Key Responsibilities

• Manage the diaries and appointments of senior partners with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Draft, review, and edit correspondence, legal documents, and other critical communications.
• Handle confidential client information and sensitive firm matters with the utmost discretion.
• Prepare for meetings, including circulating agendas, compiling relevant documents, and taking minutes.
• Act as a key liaison between partners, clients, and other stakeholders.
• Manage filing systems, both physical and digital, ensuring information is easily retrievable.
• Process expense reports and assist with billing-related tasks.
• Conduct research and gather information as required by partners.
• Anticipate needs and proactively address potential issues to ensure smooth operations.

Requirements

• Minimum of 6 years of experience as an Executive Secretary or similar role, preferably within a legal environment.
• Proven ability to manage complex schedules and coordinate travel for senior professionals.
• Exceptional organizational and time-management skills, with a strong focus on accuracy.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal software.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle highly confidential information with absolute discretion.
• Proactive, self-starter with the ability to work independently and efficiently in a remote setting.
• Strong interpersonal skills and the ability to build rapport with clients and colleagues.
• Professional demeanor and a strong work ethic.
• Adaptability and resilience in a fast-paced environment.

Benefits

• Annual salary of ZAR .
• Fully remote position offering significant flexibility and work-life balance.
• Opportunity to work with a prestigious and well-established legal firm.
• Professional development and continuous learning opportunities.
• Supportive and collaborative virtual team environment.
• Comprehensive benefits package, including medical aid and pension.
• Generous annual leave.