Senior Legal Executive Secretary - Remote

Placements24; Stellenbosch; Hybrid; ZAR 360,000 - 500,000; Full time

Benefits offered by this job

Medical aid

Pension

Generous annual leave

Remote work flexibility

Professional development

Job summary

Placements24 is assisting a renowned legal firm in Paarl, Western Cape, to recruit an Executive Secretary for a fully remote, full-time role. You will support senior partners with complex calendars, travel, and confidential communications while maintaining high standards of discretion and professionalism from a remote SA-based setting.

The role requires exceptional organizational skills, mastery of Microsoft Office and legal software, and a proactive, self-driven approach to direct, independent

Qualifications

• Minimum of 6 years of experience as an Executive Secretary or similar role, preferably in a legal environment.
• Proven ability to manage complex schedules and coordinate travel for senior professionals.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle highly confidential information with absolute discretion.
• Proactive, self-starter with the ability to work independently and efficiently in a remote setting.

Responsibilities

• Manage the diaries and appointments of senior partners with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Draft, review, and edit correspondence, legal documents, and other critical communications.
• Handle confidential client information and sensitive firm matters with the utmost discretion.
• Prepare for meetings, including circulating agendas, compiling relevant documents, and taking minutes.
• Act as a key liaison between partners, clients, and other stakeholders.
• Manage filing systems, both physical and digital, ensuring information is easily retrievable.
• Process expense reports and assist with billing-related tasks.
• Conduct research and gather information as required by partners.
• Anticipate needs and proactively address potential issues to ensure smooth operations.

Skills

Executive support

Scheduling

Organization

Microsoft Office

Legal software

Communication

Discretion

Remote work

Tools

Microsoft Office Suite

Legal software

Job description

Placements24 is assisting a renowned legal firm in Paarl, Western Cape, to recruit an Executive Secretary for a fully remote, full-time role. You will support senior partners with complex calendars, travel, and confidential communications while maintaining high standards of discretion and professionalism from a remote SA-based setting.

The role requires exceptional organizational skills, mastery of Microsoft Office and legal software, and a proactive, self-driven approach to direct, independent