Executive Secretary

Simera Sense; Wes-Kaap; On-site; ZAR 180,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Full-time employment

Professional development and training

Friendly work atmosphere

Paarl location

Job summary

Simera Sense in Paarl is seeking an Administrative Secretary to provide reliable administrative support, manage correspondence, scheduling, and filing to ensure smooth office operations. The role requires proactive, detail-oriented individuals with strong interpersonal skills.

The successful candidate will assist multiple departments, maintain accurate records, and present documents and reports as needed. This is a full-time position offering opportunities for professional development in a

Qualifications

• Proven experience in an Administrative Secretary role or similar.
• Proficiency in Microsoft Word, Excel, Outlook.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.

Responsibilities

• Manage all incoming and outgoing correspondence including emails, calls, and mail.
• Schedule appointments, meetings, and manage calendars for staff and management.
• Maintain organized physical and digital filing systems for easy retrieval.
• Prepare documents, reports, and presentations as requested.
• Handle general office duties such as greeting visitors and managing supplies.
• Provide administrative assistance to various departments as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

Diploma in Business Administration

Job description

Administrative Secretary

Job Description

About the Role

Our client is seeking a professional and organized Administrative Secretary to join their team in Paarl . This role is essential for providing reliable administrative support, ensuring efficient office operations, and facilitating effective communication within the organization. You will be responsible for managing correspondence, scheduling, record-keeping, and supporting various departmental functions. The ideal candidate is proactive, detail-oriented, and possesses excellent interpersonal skills, contributing to a well-managed and productive office environment in the heart of the Winelands .

Key Responsibilities

• Manage all incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule appointments, meetings, and manage calendars for staff and management.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.
• Prepare documents, reports, and presentations as requested.
• Handle general office duties, such as greeting visitors and managing office supplies.
• Provide administrative assistance to various departments as needed.

Requirements

• Proven experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication abilities.
• Ability to multitask and manage time effectively in a busy office setting.

Benefits

• Competitive annual salary.
• Opportunity to work in a scenic location in Paarl .
• Full-time employment with a stable company.
• Professional development and training support.
• A collaborative and friendly work atmosphere.

What People Ask

Typically, a diploma or degree in business administration or a related field is preferred. Employers often look for candidates with proven experience in administrative roles , excellent computer skills, and strong communication abilities. Certification in secretarial studies can be advantageous.

Executive secretaries manage executive schedules, coordinate meetings, handle correspondence, and prepare reports. They also maintain confidential files, arrange travel, and provide general administrative support to executives. Strong organizational and multitasking skills are essential for this role.

The salary range for an executive secretary in Somerset West typically falls between ZAR 180,000 to ZAR 360,000 per year. This range depends on experience, qualifications, and the size of the company. Higher salaries are often offered for those with advanced skills and extensive experience.

Executive secretaries can advance to roles such as office manager , administrative manager , or executive assistant . Further career growth may involve specializing in a particular industry or pursuing additional education in management . Opportunities for advancement depend on performance, experience, and the organization's structure.

Showing 1 Executive Secretary jobs in Somerset West