Administrative Secretary

Placements24; Vereeniging; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Hybrid work arrangement

Career development opportunities

Medical benefits

Retirement benefits

Collaborative environment in Vereenign

Job summary

Placements24 is seeking a professional Administrative Secretary to join our team in Vereeniging. The role provides comprehensive secretarial and administrative support to executives, handling correspondence, scheduling, document management, and stakeholder communication.

The ideal candidate is organized, proactive, a strong communicator, and comfortable working in a structured, hybrid office environment. Proficiency in Microsoft Office, discretion with confidential information, and the ability

Qualifications

• Proven experience as an Administrative Secretary or similar executive support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Superior written and verbal communication abilities.
• Experience handling confidential information with discretion.
• Ability to multitask and prioritize in a busy environment.

Responsibilities

• Manage executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare, proofread, and disseminate correspondence, reports, and presentations.
• Organize and maintain confidential filing systems, both physical and electronic.
• Act as a primary point of contact for internal and external communications.
• Coordinate meeting logistics, including room booking, catering, and material preparation.
• Assist with the smooth functioning of the office, including supply management and vendor coordination.

Skills

Executive support experience

Organizational skills

Time-management

Written and verbal communication

Discretion with confidential info

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About the Role

Our client is seeking a professional and highly organized Administrative Secretary to join their team in Vereeniging . This role is vital for providing comprehensive secretarial and administrative support, ensuring the efficient operation of the office and supporting key personnel. You will manage a variety of tasks, including correspondence, scheduling, document management, and providing a point of contact for internal and external stakeholders. The ideal candidate is proactive, possesses excellent communication skills, and thrives in a structured, supportive office environment.

Key Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare, proofread, and disseminate correspondence, reports, and presentations.
• Organize and maintain confidential filing systems , both physical and electronic.
• Act as a primary point of contact for internal and external communications.
• Coordinate meeting logistics, including room booking, catering, and material preparation.
• Assist with the smooth functioning of the office, including supply management and vendor coordination.

Requirements

• Proven experience as an Administrative Secretary or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Superior written and verbal communication skills.
• Experience handling confidential information with discretion.
• Ability to multitask and prioritize effectively in a busy environment.

Benefits

• Competitive salary commensurate with your skills and experience.
• Enjoy a hybrid work arrangement offering flexibility.
• Opportunities for professional development and career advancement.
• Comprehensive medical and retirement benefits.
• A professional and collaborative work setting in Vereeniging .