Executive Secretary

Placements24; Rustenburg; On-site; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Benefits package

Dynamic work environment

Job summary

Placements24 in Rustenburg is seeking an experienced Executive Secretary to provide comprehensive support to senior management. The role focuses on managing schedules, coordinating communications, and handling a wide range of administrative tasks.

The ideal candidate will be discreet, highly organized, and capable of anticipating executives' needs. It offers exposure to strategic priorities and opportunities for professional growth within a forward-thinking company.

Qualifications

• Significant experience as an Executive Secretary or Personal Assistant to senior leadership.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook for scheduling and communication.
• Exceptional organizational, multitasking, and time-management abilities.
• Excellent interpersonal and communication skills, with a high degree of professionalism.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Familiarity with office management procedures.

Responsibilities

• Manage complex and dynamic executive calendars, prioritizing appointments and meetings.
• Prepare and proofread executive correspondence, reports, and presentations with meticulous attention to detail.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, directing them to the appropriate recipients.
• Maintain confidential files and records, ensuring data integrity and security.
• Serve as a key point of contact for internal and external stakeholders, fostering positive relationships.

Skills

Executive support

Calendar management

Communication

Travel coordination

Tools

Microsoft Office

Outlook

Job description

Our client is looking for a highly efficient and discreet Executive Secretary to provide comprehensive support to senior management in their Rustenburg office. This role is essential for ensuring the seamless execution of executive duties by managing schedules, coordinating communications, and handling a wide range of administrative tasks. The ideal candidate will possess exceptional organizational skills, a professional demeanor, and the ability to anticipate the needs of busy executives. This is a challenging yet rewarding position for an experienced professional seeking to contribute significantly to a forward-thinking company and advance their career in executive support.

Key Responsibilities

• Manage complex and dynamic executive calendars , prioritizing appointments and meetings.
• Prepare and proofread executive correspondence, reports, and presentations with meticulous attention to detail.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, directing them to the appropriate recipients.
• Maintain confidential files and records, ensuring data integrity and security.
• Serve as a key point of contact for internal and external stakeholders, fostering positive relationships.

Requirements

• Significant experience as an Executive Secretary or Personal Assistant to senior leadership.
• Advanced proficiency in Microsoft Office Suite , particularly Outlook for scheduling and communication.
• Exceptional organizational, multitasking, and time-management abilities.
• Excellent interpersonal and communication skills, with a high degree of professionalism.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Familiarity with office management procedures.

Benefits

• Competitive executive-level salary.
• Opportunity to work closely with senior leadership in Rustenburg .
• Professional development and growth opportunities.
• Comprehensive benefits package.
• A dynamic and professional work environment.