Executive Assistant

Placements24; Paarl; Hybrid; ZAR 420,000 - 620,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision insurance

Generous vacation policy

Professional development opportunities

Job summary

Placements24 is seeking an Executive Assistant to provide comprehensive support to senior leadership in Paarl, Western Cape. The role requires discretion, proactive work style, and superb organizational skills to manage calendars, communications, and confidential information.

A hybrid work arrangement is offered, with opportunities to coordinate strategic projects and meetings for executives. The ideal candidate will have proven experience supporting C-level leaders, exceptional written and

Qualifications

• Experience as an EA supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency with Microsoft Office and scheduling tools.
• Excellent written and verbal communication skills.
• Professionalism, discretion and reliability.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage and prioritize complex calendars, including meetings, appointments and travel arrangements.
• Prepare agendas, attend meetings and take minutes, distributing them promptly.
• Screen and handle incoming communications, prioritizing and responding where appropriate.
• Conduct research, compile reports and prepare presentations for executive review.
• Manage confidential correspondence and sensitive information with discretion.
• Coordinate special projects and events as assigned by the executives.

Skills

C-level support

Calendar management

Discretion

Microsoft Office Suite

Communication skills

Time management

Independent worker

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly polished and discreet Executive Assistant to provide comprehensive support to senior leadership in Paarl . This pivotal role requires impeccable organizational skills, a proactive approach, and the ability to anticipate the needs of executives, ensuring their time is utilized effectively. You will manage complex schedules, handle confidential information with the utmost discretion, and serve as a key liaison between executives and internal/external stakeholders. This position offers the opportunity to be an integral part of a leading organization in the beautiful Western Cape , with a flexible hybrid work arrangement.

Key Responsibilities

• Manage and prioritize complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, attend meetings, and take accurate minutes, distributing them promptly.
• Screen and handle incoming communications, prioritizing and responding where appropriate.
• Conduct research, compile reports, and prepare presentations for executive review.
• Manage confidential correspondence and sensitive company information with the highest level of discretion.
• Coordinate special projects and events as assigned by the executives.

Requirements

• Proven experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite and familiarity with scheduling and collaboration tools.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and anticipate needs in a fast-paced environment.

Benefits

• Highly competitive salary and performance-based incentives.
• Hybrid work model offering a blend of in-office collaboration and remote flexibility.
• Comprehensive medical, dental, and vision insurance.
• Generous vacation policy and opportunities for professional development.
• A professional and supportive work environment in Paarl .